Administrative Assistant

About the role

The Administrative Assistant plays a crucial role in supporting all ministry events and activities at Calvary Chapel Parkland. This position requires a combination of clerical support, technology utilization, accounting management, and event coordination.

Responsibilities

• Provide clerical support for all ministry events and activities including data entry, filing, faxing, shredding, handling mail, compiling data and producing reports, calendar planning, facility maintenance oversight, event planning, etc.
• Utilize technology to organize and process the administrative side of ministry.
• Process data and simplify information in a way that effectively keeps the church admin side organized.
• Aid in creating and updating various reports on Ministry Platform and Microsoft programs.
• Manage all areas of accounting including accounts payable and tracking budgets for specific events.
• Manage petty cash: reconcile petty cash report, complete monthly petty cash report through AvidXchange.
• Manage credit card accounts: enter all credit card expenses in Nexonia along with the corresponding receipts, reconcile credit card statements, submit monthly credit card reports at the end of each month.
• Process reimbursements through Nexonia.
• Enter weekly church attendance reports into MP and Google Drive.
• Inventory office supplies, submit online orders as needed, distribute supplies and store supplies in an organized fashion.
• Answer phone calls; respond to messages and emails in a timely manner.
• Schedule meetings and appointments.
• Provide practical and biblical counsel, encouragement and prayer for phone calls, walk-ins, emails and appointments.
• Utilize technical skills, personal skills, and spiritual maturity to assist with both managerial and ministerial church initiatives.
• Manage the volunteer onboarding process: Fill out EZ forms, set up volunteer interviews, organize trainings, do background checks and onboard new volunteers.
• Work collaboratively with staff and volunteers to accomplish church objectives throughout all our different ministries.
• Attend weekly staff meetings.
• Help with our social media accounts and online ministry.
• Provide oversight and help for the Sunday services, assist with volunteer organization, and provide any support needed.
• Cookordinate, train and develop office volunteers.
• Help to set goals and oversee ministries, developing volunteers, and organizing events.
• Aid in the coordination and organization of campus or church-wide events.

Requirements

• Excellent interpersonal skills for relating effectively with staff, those in leadership, members of the body, and outside contacts efficiently.
• Excellent written and verbal communication skills and are comfortable with speaking in public.
• Excellent computer skills and a good working knowledge of computer software (e.g. Excel, Word, Gmail, Google Calendar, Google Drive, etc.).
• Excellent organizational and office management skills.
• The ability to manage and complete projects on time and follow-through efficiently.
• The ability to prioritize and multitask.
• The ability to employ biblical principles to resolve everyday problems.
• The ability to maintain and display both compassion and firmness when ministering to the special needs of the church body.
• The ability to remain calm and level headed when faced with pressing needs or injury.
• A strong work ethic and the ability to work with minimal supervision.
• Good time management skills.
• The ability to coordinate and direct ministry events as well as delegate to others.
• The ability to keep confidential matters confidential.
• The ability to earn people’s respect, trust and confidence; you are a person of integrity.
• A positive attitude and a good sense of humor; you are easy to get along with and easy to work with both 1:1 and as a part of a team.

Qualifications

• You have the spiritual gifts of administration, leadership, and service.
• You are a problem solver, a critical thinker, creative, and not afraid to think outside of the box.
• You are spiritually mature and seek after wisdom.
• You have a passion for people in general and a specific passion to fulfill the mission of the church to make disciples.
• You are committed to keeping your family as your first ministry and dedicated in your personal study of God’s Word.
• You are a consistent steward of your personal finances and obedient to God to take a Sabbath and make space for soul-keeping.
• You are deeply compassionate towards people who are in need or hurting and excited about global missions and local outreach.
• You are a part of a healthy friendship community and accountability circle.
• You are willing to give up personal pleasures and freedoms in order to live a life above reproach and that is aligned with Leadership Covenant.
• You are enthusiastic, flexible, reliable, dependable, truthful, honest, and trustworthy.
• You are intentional about pursuing a humble attitude and are teachable.
• You are enthusiastic, flexible, reliable, dependable, truthful, honest, and trustworthy.
• You are spiritually mature and seek after wisdom.
• You have a passion for the Calvary Chapel Parkland church body as well as our local Parkland community.
• You are convinced that a relationship with Jesus can change everything.
• You are committed to keeping your family as your first ministry and dedicated in your personal study of God’s Word.
• You are a consistent steward of your personal finances and obedient to God to take a Sabbath and make space for soul-keeping.
• You are deeply compassionate towards people who are in need or hurting and excited about global missions and local outreach.
• You are a part of a healthy friendship community and accountability circle.
• You are willing to give up personal pleasures and freedoms in order to live a life above reproach and that is aligned with Leadership Covenant.
• You are enthusiastic, flexible, reliable, dependable, truthful, honest, and trustworthy.
• You are intentional about pursuing a humble attitude and are teachable.
• You are enthusiastic, flexible, reliable, dependable, truthful, honest, and trustworthy.
• You are spiritually mature and seek after wisdom.
• You have a passion for the Calvary Chapel Parkland church body as well as our local Parkland community.
• You are convinced that a relationship with Jesus can change everything.
• You are committed to keeping your family as your first ministry and dedicated in your personal study of God’s Word.
• You are a consistent steward of your personal finances and obedient to God to take a Sabbath and make space for soul-keeping.
• You are deeply compassionate towards people who are in need or hurting and excited about global missions and local outreach.
• You are a part of a healthy friendship community and accountability circle.
• You are willing to give up personal pleasures and freedoms in order to live a life above reproach and that is aligned with Leadership Covenant.
• You are enthusiastic, flexible, reliable, dependable, truthful, honest, and trustworthy.
• You are intentional about pursuing a humble attitude and are teachable.
• You are enthusiastic, flexible, reliable, dependable, truthful, honest, and trustworthy.
• You are spiritually mature and seek after wisdom.
• You have a passion for the Calvary Chapel Parkland church body as well as our local Parkland community.
• You are convinced that a relationship with Jesus can change everything.
• You are committed to keeping your family as your first ministry and dedicated in your personal study of God’s Word.
• You are a consistent steward of your personal finances and obedient to God to take a Sabbath and make space for soul-keeping.
• You are deeply compassionate towards people who are in need or hurting and excited about global missions and local outreach.
• You are a part of a healthy friendship community and accountability circle.
• You are willing to give up personal pleasures and freedoms in order to live a life above reproach and that is aligned with Leadership Covenant.
• You are enthusiastic, flexible, reliable, dependable, truthful, honest, and trustworthy.
• You are intentional about pursuing a humble attitude and are teachable.
• You are enthusiastic, flexible, reliable, dependable, truthful, honest, and trustworthy.
• You are spiritually mature and seek after wisdom.
• You have a passion for the Calvary Chapel Parkland church body as well as our local Parkland community.
• You are convinced that a relationship with Jesus can change everything.
• You are committed to keeping your family as your first ministry and dedicated in your personal study of God’s Word.
• You are a consistent steward of your personal finances and obedient to God to take a Sabbath and make space for soul-keeping.
• You are deeply compassionate towards people who are in need or hurting and excited about global missions and local outreach.
• You are a part of a healthy friendship community and accountability circle.
• You are willing to give up personal pleasures and freedoms in order to live a life above reproach and that is aligned with Leadership Covenant.
• You are enthusiastic, flexible, reliable, dependable, truthful, honest, and trustworthy.
• You are intentional about pursuing a humble attitude and are teachable.
• You are enthusiastic, flexible, reliable, dependable, truthful, honest, and trustworthy.
• You are spiritually mature and seek after wisdom.
• You have a passion for the Calvary Chapel Parkland church body as well as our local Parkland community.
• You are convinced that a relationship with Jesus can change everything.
• You are committed to keeping your family as your first ministry and dedicated in your personal study of God’s Word.
• You are a consistent steward of your personal finances and obedient to God to take a Sabbath and make space for soul-keeping.
• You are deeply compassionate towards people who are in need or hurting and excited about global missions and local outreach.
• You are a part of a healthy friendship community and accountability circle.
• You are willing to give up personal pleasures and freedoms in order to live a life above reproach and that is aligned with Leadership Covenant.
• You are enthusiastic, flexible, reliable, dependable, truthful, honest, and trustworthy.
• You are intentional about pursuing a humble attitude and are teachable.
• You are enthusiastic, flexible, reliable, dependable, truthful, honest, and trustworthy.
• You are spiritually mature and seek after wisdom.
• You have a passion for the Calvary Chapel Parkland church body as well as our local Parkland community.
• You are convinced that a relationship with Jesus can change everything.
• You are committed to keeping your family as your first ministry and dedicated in your personal study of God’s Word.
• You are a consistent steward of your personal finances and obedient to God to take a Sabbath and make space for soul-keeping.
• You are deeply compassionate towards people who are in need or hurting and excited about global missions and local outreach.
• You are a part of a healthy friendship community and accountability circle.
• You are willing to give up personal pleasures and freedoms in order to live a life above reproach and that is aligned with Leadership Covenant.
• You are enthusiastic, flexible, reliable, dependable, truthful, honest, and trustworthy.
• You are intentional about pursuing a humble attitude and are teachable.
• You are enthusiastic, flexible, reliable, dependable, truthful, honest, and trustworthy.
• You are spiritually mature and seek after wisdom.
• You have a passion for the Calvary Chapel Parkland church body as well as our local Parkland community.
• You are convinced that a relationship with Jesus can change everything.
• You are committed to keeping your family as your first ministry and dedicated in your personal study of God’s Word.
• You are a consistent steward of your personal finances and obedient to God to take a Sabbath and make space for soul-keeping.
• You are deeply compassionate towards