Administrative Assistant - Tampa

Ardaman & Associates, Inc. is one of the largest geotechnical engineering and materials testing consulting firms in the Southeastern U.S. With experience on more than 150,000 projects throughout the Southeast, the U.S., and worldwide, we provide services for a wide range of public and private clients in industrial, commercial, and infrastructure sectors.

About the role

We have an opening for a sharp and versatile Administrative Assistant at our Tampa office. This role involves a variety of administrative duties supporting both project and office operations.

Responsibilities

• Client and project setup
• Preparing project billing, handling collections, and processing receivables and payables
• Managing purchase orders (POs) and change orders (COs)
• Updating project budgets and vendor setup
• Distributing reports and entering employee timesheets
• Assisting HR with employee paperwork
• Ordering office and safety supplies
• Handling incoming and outgoing mail
• Answering phones daily
• Occasionally editing and preparing engineering reports and proposals

Requirements

• Preferably one year of experience with accounts receivables and payables
• Billing experience preferred
• Collections experience is a plus
• Proficient in Microsoft Word, Excel, and Outlook
• Ability to meet billing deadlines and management objectives with accuracy
• Strong ability to build and maintain cooperative working relationships
• Excellent customer service and communication (verbal and written) skills
• Exceptional organizational skills with keen attention to detail
• Excellent multi-tasking skills
• Independent, self-starter with strong analytical and problem-solving skills
• Must be able to work at our office location during regular business hours
• Experience in an engineering firm performing similar responsibilities is ideal

Benefits

• Comprehensive medical, dental, and vision insurance
• Life insurance
• Paid time off
• 401(k) with company match
• And much more