Administrative Assistant, Talent Acquisition

About the role

Silvus Technologies, a leading provider of advanced MANET and MIMO communications systems, is seeking an Administrative Assistant, Talent Acquisition. This entry-level role is perfect for someone looking to begin a career in the field of Recruiting.

Responsibilities

• Onsite Interview Support: Support Recruiting Coordinators with greeting candidates arriving for interviews, guiding them through the office, and supporting the interview panel as needed.
• Visitor Requests: Coordinate with the front desk and facilities security team by submitting visitor request forms in a timely manner.
• Candidate Lunches: Assist with ordering, setting up, and managing logistics for candidate lunches during extended or full-day interview panels.
• ATS Updates: Assist with maintaining and updating candidate profiles, statuses, and notes within the Applicant Tracking System (ATS).
• Documentation Templates: Migrate older documents, notes, or job descriptions into updated, proper branded templates.
• Document Creation: Assist with documenting and formatting standard operational procedures, guidelines, and workflows for the Recruiting team.
• Job Postings: Post open positions to the Silvus Technologies Careers page and to external job boards (like LinkedIn or Indeed), ensuring all listings are active and properly formatted.
• Expense Reimbursements: Assist candidates with submitting their travel or lunch expense receipts to the Finance team for reimbursement.
• Partnership with Human Resources: Work closely with the Human Resources team to secure necessary approvals and proactively follow up on any open-ended items to ensure forward movement on requisitions.
• Travel: Occasional travel to support the Talent Acquisition team at local recruiting events.
• Perform other related duties of which the above are representative.

Requirements

• High School Diploma or GED.
• Experience in a professional office setting which includes internships or administrative experiences.
• Experience with Google Workspace (Gmail, Sheets, Docs) and Microsoft Office.
• Effective oral and written communication skills.
• Strong attention to detail with the ability to manage multiple small tasks simultaneously without letting things slip through the cracks.
• Must be a U.S. Person (U.S. Citizen, or U.S. Permanent Resident) due to clients under U.S. federal contracts.
• All employment is contingent upon the successful clearance of a background check and drug test.

Qualifications

• Willingness to quickly learn recruiting software/ATS platforms.
• Ability to handle sensitive and confidential candidate information with care.

Skills

• None specified.

Benefits

• Paid Time Off Packages
• Generous Paid Time Off Packages
• Employee Stock Purchase Plan
• Paid Parental & Family Leave
• Medical, Dental, Vision benefits
• 401K with Company Match
• Incentive Bonus Plans
• 10 Paid Holidays

Pay

$25 / hourly

Schedule

Hybrid schedule with a minimum of 3 days onsite per week (Mondays, Wednesdays, and Thursdays).