Administrative Assistant

Job Duties

• Works independently on a PC when using MS Excel, Word, and Outlook.
• Performs recordkeeping in manual, PDF, and electronic database formats.
• Communicates with email, texting, Instant Messaging, and other social media.
• Phone etiquette that includes noting information, taking messages, scheduling return calls, forwarding calls, and any other task related to the phone.
• Works with other employees in the area, working on different tasks.
• Reads and understands typical communications, including transaction tickets, emails, invoices, DMV paperwork, environmental government agency documentation, safety documentation, and business permits.
• Maintains scheduling and event calendars.
• Completes forms in accordance with company procedures.
• Schedules and confirms appointments for clients, customers, or supervisors.
• Cleans up work area at the end of shift.
• Keeps work areas neat and orderly.
• Regular attendance and punctuality are essential job functions.
• Maintain organizing materials to have more effective use of space.
• Dispose of various waste materials in the appropriate manner.
• Inspection to ensure cleanup is completed.
• Effective housekeeping in workplace area is an ongoing operation for safety and better hygienic conditions for all team members.

Qualifications

• Prior to April 2014, employees are presumed to be qualified and are "grandfathered" into their positions.
• Must pass a medical physical and drug test.
• Must pass a background check and credit check.
• Preferred – high school diploma or GED and/or foreign education acceptable.
• Some college, one year or more preferred.
• Bi-lingual (English & Spanish) language skills a plus.
• Ability to: communicate with others effectively; understand direction (written or oral) and use basic math skills as the job demands.
• A basic understanding of MS Office products.

Job Expectations

• Comply with all applicable federal, state, local, & SA Recycling safety, health, & environmental rules, regulations, policies, & procedures.