Administrative Assistant – Surgery – Part Time 12 Hour Days (Non-Exempt) (Non-Union)

About the role

The Administrative Assistant – Surgery – Part Time 12 Hour Days (Non-Exempt) supports the Surgery Department at Keck Medicine of USC.

Responsibilities

• Types and proofreads a variety of materials, edits and disseminates as assigned.
• Answers the telephone, screens calls, takes messages, and relays information.
• Maintains Nursing Policies and Procedures, routes them for approvals, and ensures they are posted on the hospital Intranet.
• Coordinates schedules, including meetings and appointments for the Chief Nursing Officer.
• Supports special projects by researching, preparing data, and following up on tasks as directed.
• Coordinates travel arrangements, prepares travel authorization forms, and processes expense reports.
• Maintains confidentiality of information, including patient medical records and hospital financial information.
• Takes minutes of meetings and special events, prepares agendas, and handles other administrative tasks as required.

Qualifications

• High school diploma or equivalent.
• Specialized/technical training in secretarial science and word processing.
• One year of previous secretarial experience in a senior executive setting, preferably in a healthcare facility.
• Typing speed of 45-55 words per minute.
• Ability to operate a computer terminal and Microsoft Office software programs.
• Ability to communicate clearly, concisely, and accurately with people.
• Ability to organize and manage multiple priorities in a constantly changing environment.
• Medical terminology preferred.
• Fire Life Safety Training (LA City) if no card upon hire, must be obtained within 30 days of hire and maintained by renewal before expiration date.

Pay

The hourly rate range for this position is $26.00-$41.28.

Schedule

This is a part-time position working 12 hours per day.