Administrative Assistant (Part Time)

Serves as the primary contact

• Screens, routes, transfers, and escalates inquiries
• Maintains organized, current, and accessible filing systems
• Retrieves and prepares summaries, data, and reports
• Monitors and resolves administrative inquiries
• Schedules, coordinates, tracks, and documents required training
• Maintains office supplies and coordinates equipment maintenance
• Tracks expenses and prepares invoices and check requests
• Supports special events planning and coordination

Job Duties & Responsibilities

• Serves as the primary contact for clients, visitors, and volunteers
• Ensures professional, trauma-informed, confidential, and welcoming support
• Manages incoming calls and ensures timely, accurate, and efficient client support
• Coordinates travel, meetings, and appointments for managers or supervisors
• Schedules, coordinates, tracks, and documents required training
• Maintains office supplies and coordinates equipment maintenance
• Trains staff on budget and reporting requirements
• Performs other duties as assigned

Education & Experience Requirements

• High school diploma or GED
• Four years of experience in an administrative role or equivalent combination of education and experience

Requirments & Abilities

• Demonstrates excellent verbal and written communication skills
• Exhibits exceptional relational and customer service skills
• Displays excellent organizational skills and meticulous attention to detail
• Possesses a foundational understanding of clerical procedures and systems
• Demonstrates accountability by working independently
• Acts with discretion, tact, and professionalism

Physical Requirements & Work Environment

• Remaining in a stationary position, which may involve standing or sitting for extended periods
• Adjusting or moving objects up to 20# in all directions
• Engaging in communication with others to exchange information

Benefits

• Health/Dental/Vision
• Vacation/sick/holiday pay
• 403(b) Retirement Plan with a discretionary employer contribution
• Tuition Advancement
• Paid Parental leave

About the Role

We offer a wide range of benefits to meet the ever-changing needs of our employees including but not limited to:

Qualifications

• High school diploma or GED
• Four years of experience in an administrative role or equivalent combination of education and experience

Skills

• Excellent verbal and written communication skills
• Exceptional relational and customer service skills
• Excellent organizational skills and meticulous attention to detail
• Foundational understanding of clerical procedures and systems
• Accountability by working independently
• Discretion, tact, and professionalism

Benefits

• Health/Dental/Vision
• Vacation/sick/holiday pay
• 403(b) Retirement Plan with a discretionary employer contribution
• Tuition Advancement
• Paid Parental leave

Schedule

Monday - Thursday and some Fridays 9:00am - 2:00pm

Pay

$18.00 - $21.00 an hour