Administrative Assistant(Part Time)

Job Description

Position : Administrative Assistant(Part Time)
Location : San Diego, CA
Duration : 12 Months
Total Hours/week :20.00( Hours per Day : 4)

Job Duties

• Scheduling meetings and travel
• Calendar management (booking meetings, conference rooms, etc.)
• Preparing PowerPoint presentations and reports
• Database maintenance
• Maintaining filing system and office supply inventory
• Supporting on correspondence and presentations
• Managing and coordinating all arrangements for meetings held both internally and externally
• Completing projects and presentations using (PowerPoint, Word and Excel)
• Managing travel arrangements; both domestically and internationally, including air, hotel, ground transportation, and expense report submissions
• Organizing and maintaining department and other files
• Managing key dates and internal event planning as necessary
• Governing the organizational space for the department to ensure highly efficient working environment that remains clean and ordered
• Centralized office supplies ordering/mgmt.
• Travel arrangements
• Resolving meeting conflicts
• Expense reports
• Org charts management
• Opening tickets with IT for onboarding
• Welcoming new hires – campus walk; new hire packet; orientation; systems access; introductions to key personnel, etc
• Maintain a Dept-wide ICE tracker
• Coordinating resumes/interviews/calendars for open roles
• Coordinating events – recognition events, team-building, catered lunches, Town Halls, etc.

Qualifications

• High School Diploma or some college or secretarial education required
• The successful candidate will have supported executive level positions in the past and have at least 2 years of experience supporting senior business leaders
• Individual must be highly motivated and organized and willing to accept additional responsibility as required by the position
• Organized, self-starter who can work independently
• Excellent follow through skills
• Team player with excellent communications skills (written and verbal, proofreading skills)
• Excellent computer skills. Experienced in compiling presentations. Spreadsheet and/or financial analysis skills preferred
• Experience with Word processing, PowerPoint and Microsoft Outlook and Microsoft Office skills are essential
• Experience with SAP and Concur highly preferred
• Managing multiple priorities and demonstrating independent thinking