Administrative Assistant- St Louis School

Full-time, non-exempt (hourly) position.

Schedule

• Monday – Friday, 7:30 am – 4:00 pm
• 40 hours per week

Responsibilities

• Answers and transfers phone calls, screening when necessary
• Maintains filing systems as assigned
• Retrieves information as requested from records, email, minutes, and other related documents; prepares written summaries of data when needed
• Responds to and resolves administrative inquiries and questions
• Coordinates and schedules travel, meetings, and appointments
• Prepares agendas and schedules for meetings
• Records and distributes minutes or other records for meetings
• Maintains office supplies and coordinates maintenance of office equipment
• Adheres to safety training and protocols daily, taking precautary measures to ensure safety and well-being of self and others
• Protects the confidentiality of client names and information, services rendered, donor names and gifts, internal and external investigations, and financial information
• Adheres to the Archdiocesan Code of Conduct and the Faith and Morals policy of the Catholic faith
• Takes a solution-oriented approach in interactions and promotes collaboration and commitment to the organization’s Mission and Vision
• Performs other duties as assigned

Requirements

• High school diploma or equivalent; Associate’s degree preferred
• At least four years of experience in an administrative role providing direct support; bilingual in Spanish and English preferred
• Reliable transportation, valid driver license, and valid vehicle insurance
• Must pass Archdiocesan Safe Environment Requirements and background screening
• Must pass Texas DPS Fingerprint-based Applicant Clearinghouse screening

Skills

• Experience with computer software and Microsoft Office Applications
• Detail-oriented, organized, and self-motivated
• Works well independently and on a team
• Strong written and verbal communication skills
• Good critical thinking and problem-solving skills

Benefits

• Paid holidays and holy days
• 403b Retirement plan
• 401(a) Pension Plan
• Medical, dental, vision, and life insurance
• Employee Assistance Program
• Short-term and long-term disability