Administrative Assistant – Special Education

This is a grant-funded position and is contingent on availability of funds.

Position Purpose

Provides a full range of administrative, secretarial, and clerical support; assists in preparing reports, work orders, and letters, enters digital information including fiscal information.

Responsibilities

Administrative Functions

• Compiles and generates reports, statistics, timelines, tables, graphs, correspondence, and presentations.
• Answers incoming calls from employees, community members, and others; provides general information, and refers callers as appropriate, to other staff or other District personnel.
• Arranges and coordinates meetings and conferences; maintains calendar of meetings and prepares follow-up materials.
• Prepares periodic reports regarding related program activities.
• Prepares and maintains forms and records including personnel and payroll information.
• Operates all office equipment (e.g., computers, printers, copy machines).
• Maintains office files in a systematic and confidential manner.

Fiscal Functions

• Maintains a system for receiving and tracking invoices.
• Orders and maintains supplies for the department.
• Enters Purchase Orders/Requisitions and Work Orders including travel.
• Maintains and reconciles budget expenditures.
• Maintains and reconciles payroll for department.

Personal Work Relationships

• All Fort Worth ISD employees must maintain a commitment to the District's mission, vision, and strategic goals.
• Exhibits high professionalism, standards of conduct and work ethic.
• Demonstrates high quality customer service; builds rapport/relationship with the consumer.
• Demonstrates cultural competence in interactions with others; is respectful of co-workers; communicates and acts as a team player; promotes teamwork; responds and acts appropriately in confrontational situations.

Other Duties As Assigned

• Performs all job-related duties as assigned and in accordance to the Board rules, policies and regulations.
• All employees are expected to comply with lawful directives in rare situations driven by need where a team effort is required.

Requirements

• Knowledge of office procedures and of spelling, grammar, punctuation, and arithmetic.
• Knowledge of records administration and maintenance techniques and procedures.
• Knowledge of using software in a school administration environment, including MUNIS, KRONOS, and SmartFind.
• Skill at the intermediate level, working with Google Suite and Microsoft Office 365, especially Outlook, PowerPoint, Word, and MS Teams.
• Skill in performing mathematical calculations with accuracy and data entry with minimal errors.
• Skill in actively looking for ways to help people.
• Skill in interpersonal relationships, including using tact, patience, and courtesy.
• Ability to accurately prepare and maintain records, files, and reports.
• Ability to process and handle confidential information with discretion.
• Ability to organize and coordinate work, including maintaining attention to details and quality, and prioritize work while meeting multiple deadlines.
• Ability to use software to create spreadsheets, databases, and do word processing.
• Ability to communicate effectively, both oral and written forms.
• Ability to engage in self-evaluation with regard to performance and professional growth.
• Ability to establish and maintain cooperative working relationships with others contacted in the course of work.

Travel Requirements

Travels to school district buildings and professional meetings as required.

Physical & Mental Demands

Tools/Equipment Used

Standard office equipment, including computer and peripherals.

Posture

• Prolonged sitting; occasional stooping, squatting, kneeling, bending, pushing/pulling, and twisting.

Motion

• Frequent repetitive hand motions; including keyboarding and use of mouse; occasional reaching.

Lifting

• Occasional light lifting and carrying (less than 15 pounds).

Environment

• Works in an office setting; may require occasional irregular and/or prolonged hours.

Attendance

• Regular and punctual attendance at the worksite is required for this position.

Mental Demands

• Maintains emotional control under stress; works with frequent interruptions.

Qualifications

• Education: Accredited High School diploma, GED, or Texas Certificate of High School Equivalency.
• Certification/License: None.
• Experience: 3 years office experience performing detailed work.
• Language: Bilingual (English/Spanish) preferred in some settings.

Pay

$39,674-$47,800

Schedule

239 duty days