Administrative Assistant - Solutions PM & Construction Support

Job Summary

We are seeking a full-time Administrative Assistant to join our team. This position will assist group members with scheduling, coordination, document preparation, and customer service activities.

Responsibilities

• Distribute daily and weekly reports/schedules to group members
• Create associated meetings and calendar invites
• Ensure Project Managers keep job schedule & warranty schedule updated weekly
• Verify Kanban updates (should match job schedule)
• Aid with completing and approving unit expenses
• Answer phones and direct customers to the appropriate point of contact
• Cook up work and tasks with other departments
• Cook up group functions and activities
• Update personnel lists (schedules/on call, contact info, emergency, seating, etc.)

Qualifications

• High School Diploma/GED or equivalent education
• One or more years of relevant work experience
• Knowledge or experience with Microsoft Word and Excel and PDF editing software
• Excellent verbal and written communication skills
• Ability to work with others in an office environment and maintain a positive attitude
• Ability to manage multiple, competing deadlines in an efficient and effective manner

Skills That Set You Apart

• Relevant post-high school training, certification, or coursework
• Experience coordinating and/or managing projects
• Knowledge or experience with data storage software and/or Navision
• Strong customer service orientation
• Ability to listen and integrate what is said into final product
• Knowledge of or experience with engineering firms or concepts

Physical Requirements

• Ability to sit at workstation using computer/phone
• Regularly required to move around the facility
• Occasionally required to lift and/or move up to 40 pounds

Benefits And Perks

• Competitive salary and performance-based annual bonuses
• Dollar for dollar 401K match of 6%
• Flexible work hours, hybrid schedules with remote work options
• Comprehensive health and wellness benefits package with an onsite and virtual medical facility
• Company HSA contribution, Paid Parental Leave, Employee Assistance Program
• Company-paid Life Insurance, Accidental Death and Dismemberment, and Long-term Disability
• PTO plan and Paid Holidays
• Tuition Reimbursement
• Company celebrations, summer parties, volunteer opportunities, games, prize drawings, and more!