Administrative Assistant Senior

About the role

The Administrative Assistant Senior to the Vice President of Student Affairs provides strategic, administrative, and operational support to the Vice President while serving as a key contributor to the effective operation of the Division of Student Affairs.

Responsibilities

• Strategic, administrative, and operational support to the Vice President
• Executive calendar management
• Meeting and event coordination
• Budget oversight
• Divisional communications
• Front office operations
• Tracking of strategic initiatives and special projects
• Advancing the mission and strategic priorities of the Division of Student Affairs
• Maintaining the highest standards of customer service, confidentiality, operational excellence, and continuous improvement
• Managing complex administrative processes
• Facilitating cross-functional collaboration
• Supporting strategic planning and institutional initiatives
• Ensuring timely communication and follow-through on divisional priorities
• Performing other duties as assigned

Requirements

• Extensive knowledge of administrative processes and office support functions
• Exceptional communication skills, both oral and written
• Customer-centric and solution-driven mindset
• Independent task execution and team environment thriving
• Highly organized with complex activity planning and coordination
• Advanced computer skills, particularly Microsoft Office Suite (Word, Excel, PowerPoint)
• Quick learner with new concept grasp, execution, and adaptation
• Fast-paced environment management with multiple tasks and accuracy
• College coursework preferred
• Extensive experience in fiscal management of complex budgets and Excel
• Extensive administrative experience in an academic or similar environment
• Experience with multi-generational and diverse populations
• Hands-on knowledge and use of a student information system (i.e., PeopleSoft, Banner or Colleague)
• Experience in project planning
• Operation of a State Vehicle

Qualifications

• Extensive experience in fiscal management of complex budgets and working with Excel
• Extensive administrative experience in an academic or similar environment preparing executive level correspondence, summary reports and presentations
• Experience successfully working with multi-generational and diverse populations
• Hands-on knowledge and use of a student information system (i.e., PeopleSoft, Banner or Colleague)
• Experience in project planning
• Operation of a State Vehicle

Skills

• Administrative processes and office support functions
• Communication skills, both oral and written
• Customer-centric and solution-driven mindset
• Independent task execution and team environment thriving
• Complex activity planning and coordination
• Advanced computer skills, particularly Microsoft Office Suite (Word, Excel, PowerPoint)
• New concept grasp, execution, and adaptation
• Fast-paced environment management with multiple tasks and accuracy
• Project planning
• Operation of a State Vehicle

Benefits

Salary commensurate with experience. Hiring range is $60,000-$66,000.

Does not specify telework options.

Does not specify bilingual or multilingual skill requirement or preference.

Does not specify additional travel requirements.

Does not specify supervision responsibilities.

Does not specify supervising employees.

Does not specify required travel.

Does not specify additional considerations.

Does not specify special assignments.

Does not specify additional information.

Does not specify ADA statement.

Does not specify EEO statement.

Does not specify E-Verify statement.

Does not specify quicklink for posting.