Administrative Assistant, Senior

Location: Stony Brook, NY

About the Role

This position requires the incumbent to provide administrative support to the Department. This role is essential to ensure efficient operation of the office. You will support managers and employees through a variety of tasks related to organization and communication.

Responsibilities

• Schedule meetings and keep calendars.
• Answer and direct phone calls.
• Act as liaison with other departments and outside agencies.
• Handle confidential information and maintain confidential files.
• Order supplies.
• Prepare payment requisitions.
• Open, sort, and distribute mail.
• Coordinate maintenance of office equipment.
• Make travel arrangements.
• Plan events and large gatherings.
• Prepare presentations.
• Scan and maintain documents and files.
• Prepare meeting materials and handouts.
• Assist in day-to-day operations of the department.
• Maintain office environment to ensure productivity.
• Research issues as needed.
• Update and maintain databases.
• Work independently and within a team on special projects.
• Perform all other duties as assigned by management.

Requirements

• Associate’s Degree, or in lieu of a degree, two (2) years of administrative experience.
• Three (3) years of administrative experience.
• Excellent expressive and written communication skills.
• Highly organized and able to multi-task.
• Proficient in Microsoft Office Word and Excel.

Preferred Qualifications

• Bachelor’s Degree in a related field.
• Administrative Assistant experience in a healthcare setting.
• Proficiency using Microsoft Office PowerPoint and Access.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

• Regularly required to communicate with patients, staff, and medical providers, exchanging accurate information.
• Largely sedentary position, requiring the employee to remain stationary for a majority of the day.
• Any additional physical demands will be outlined and provided by management.

Pay

$25.27 - $31.58 per hour. Our compensation philosophy aims to provide marketable compensation programs and to compensate employees based on relevant experience and education. Individual compensation discussions begin during the hiring process and may occur during job review and promotional opportunities. Salaries vary depending on experience, education, and current market for the position.

Schedule

Full Time, Monday - Friday, 8:30 AM - 5:00 PM.