Administrative Assistant, Senior

Description

Acts as an individual contributor using independent discretion and judgment.
May supervise administrative functions.
Completes special assignments requiring collecting, organizing, and analyzing data which may be the basis for significant decisions.
Aids in preparing budgets, provides advice regarding budget projects, and monitors expenses.
Performs complex assignments and resolves issues and problems referred by staff or the supervisor.
Ability to perform all administrative tasks assigned to lower level administrative roles.

• Answers phones and greets visitors according to departmental procedure; screens calls and takes messages or refers caller to appropriate staff member.
• Greets visitors in a courteous manner, establishes needs and refers to appropriate staff.
• Establishes procedures and processes for setting up, organizing, and maintaining various departmental files.
• Retrives appropriate information upon request for internal and external use.
• Schedules and coordinates meetings and/or special events; reserves facilities, arranges for equipment and materials; arranges for speakers, refreshments or meals; develops agendas; arranges seating.
• Screens incoming correspondence; Reviews outgoing mail for consistency and conformance to policies and procedures.
• Types correspondence, reports and/or manuscripts.
• Prepares charts and graphs for reports and presentations.
• Operates standard office equipment including telephones, copiers, fax machines, and computers.
• Gathers, reviews, verifies and consolidates data for preparing and monitoring unit/department budget and budget variances.

Minimum Qualifications

• High School diploma required, Bachelor's Degree Preferred.
• Five (5) years of progressive related experience.
• Equivalent combinations of education/experience may be considered.

Additional Details

Emory is an equal opportunity employer, and qualified individuals will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status or other characteristics protected by state or federal law. Emory Healthcare is committed to providing reasonable accommodations to qualified individuals with disabilities upon request. Please contact Emory Healthcare’s Human Resources at careers@emoryhealthcare.org . Please note that one week's advance notice is preferred.