Administrative Assistant, Renew Institute
Primary Duties and Responsibilities
- Manage the Director's Outlook calendar and maintain Director's CV by regularly updating publications, grants and professional activities.
- Contribute to ongoing event planning efforts (e.g., order catering, book hotels, and attend to other event-related tasks for senior management).
- Support proposal submission (e.g., proofread CV’s; reformat documents for consistency; use academic citation software and create bibliographies; compile documents).
- Compile information to be used in Currents, the institute’s quarterly newsletter.
- Provide support for general office administration (e.g., help maintain office supplies; assist with electronic filing system on Box.com).
- Aid in travel planning, including preparation of pre-travel approvals and expense reimbursements.
- Use/develop proficiency in UB software, platforms, and systems.
- Help to update RENEW website.
Qualifications
The ideal candidate will have a strong background in administrative support, preferably in a higher education setting. Experience managing calendars and supporting event planning is essential. Proficiency in Microsoft Office Suite, particularly Outlook and Excel, is required. Familiarity with academic citation software and the ability to work independently and collaboratively are also important. A bachelor’s degree is preferred, though relevant work experience may substitute for this requirement.
Benefits
The RENEW Institute offers a comprehensive benefits package designed to support your well-being and career growth. This includes:
- Flexible work arrangements
- Health, dental, and vision insurance
- Retirement savings plan
- Professional development opportunities
- Access to campus resources and services
We are committed to fostering a diverse and inclusive workplace where all employees feel valued and supported. We encourage applications from candidates who bring unique perspectives and experiences to our team.
Pay and Schedule
The salary range for this position is $40,000 - $50,000 annually, depending on qualifications and experience. The schedule is full-time, Monday through Friday, with occasional evening and weekend work as needed.