Administrative Assistant (Remote | Dallas-Fort Worth, TX)

About the role

Must reside in the Dallas / Fort-Worth area.

Responsibilities

• Provides support to multiple leaders by managing calendars, prioritizing competing requests, and ensuring day-to-day administrative operations.
• Coordinate calendars, schedule meetings, manage invitations, reserve rooms, and support meeting logistics.
• Prepare meeting materials, agendas, recap notes, action items, presentations, and other documents as requested.
• Arrange travel, prepare itineraries, process expense reports, purchase orders, invoices, and related administrative transactions.
• Support department meetings, team events, training sessions, offsites, and other logistics in partnership with leaders, EAs, and event teams.
• Screen, organize, and prioritize routine requests, escalating conflicts or issues when appropriate.
• Maintain accurate records, files, contact lists, templates, trackers, and shared resources.
• Coordinate department or team information flow and help ensure timely communication across stakeholders.
• Provide responsive support to leaders, teammates, and cross-functional partners with a service-oriented mindset.
• Assist with onboarding logistics, organizational navigation, and administrative support for new teammates.
• Provide backup or PTO coverage within the EA/AA community as needed.
• Follow established processes, policies, timekeeping expectations, travel guidelines, expense requirements, and confidentiality standards.
• Identify basic process improvements or efficiencies in day-to-day administrative work.
• Travel up to 25% to support department meetings, team events, training sessions, offsites, and other business-related activities.

Qualifications

• Bachelor's Degree preferred
• High school diploma required
• 2-5 years of administrative, office, clerical, or related support experience with demonstrated ability to manage scheduling, logistics, documentation, expenses, travel coordination, and team support.
• Advanced skills in Microsoft Office Outlook, Word, Excel, and PowerPoint
• Demonstrated ability to maintain strong organization, accuracy, responsiveness, communication, confidentiality, and follow-through.
• Ability to manage multiple priorities and deliver high-quality work in a fast-paced environment
• Project management experience is a plus
• Healthcare experience is a plus

Pay

USD $21.63/Hr. – USD $31.25/Hr.