Administrative Assistant (Remote)

About the role

GCGC BIZ LLC is a full-service design-build and construction company specialising in high-quality residential and commercial projects. From initial concept and architectural planning through to construction and interior design, we deliver comprehensive project management with a focus on quality craftsmanship, innovative design, and complete client satisfaction. We are seeking a proactive and organised Administrative Assistant to join our team on a full-time, fully remote basis. The successful candidate will play a crucial role in ensuring the smooth and efficient operation of our daily business activities, providing vital support to our project managers and wider team.

Responsibilities

• Managing and organising company correspondence, including emails, enquiries, and phone calls.
• Scheduling meetings, appointments, and managing calendars for senior staff.
• Preparing, editing, and distributing documents, reports, and presentations.
• Maintaining and updating digital filing systems, ensuring all project documentation is organised and accessible.
• Providing administrative support to project management teams, assisting with timelines and coordination.
• Acting as a professional point of contact for clients, suppliers, and subcontractors.
• Assisting with basic financial administration, such as processing invoices and tracking expenses.
• Performing data entry and maintaining company databases with a high degree of accuracy.

Requirements

• Proven experience as an Administrative Assistant, Virtual Assistant, or in a similar administrative role.
• Exceptional organisational and time-management skills with the ability to prioritise tasks effectively.
• Strong written and verbal communication skills, with excellent attention to detail.
• Proficiency in the Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• A self-motivated and disciplined approach, with a proven ability to work independently in a remote environment.
• Experience within the construction, architecture, or design industry is highly desirable but not essential.
• Familiarity with project management software would be considered an advantage.

Pay

A competitive hourly wage of $30 - $40 USD per hour, dependent on experience.

Benefits

• The flexibility and convenience of a fully remote working arrangement.
• The opportunity to be an integral part of a dynamic and growing company.