Administrative Assistant - Remote

About the Company

Emory University is a distinguished institution renowned for its commitment to academic excellence, innovative research, and community engagement. Located in Atlanta, Georgia, Emory offers a vibrant academic environment that fosters collaboration among students, faculty, and staff. The university is dedicated to advancing knowledge through research and providing a comprehensive educational experience. Emory University values diversity, inclusion, and equal opportunity, striving to create a welcoming environment for all members of its community. As a leading research university, Emory partners with various organizations and industries to drive innovation and societal impact.

About the Role

The Administrative Assistant role at Emory University is a vital support position responsible for providing comprehensive administrative assistance within a dynamic environment. This role supports general management, research activities, or specific programs by managing schedules, coordinating meetings, handling correspondence, and maintaining records. The Administrative Assistant ensures the smooth operation of office activities in compliance with university policies and procedures. The position offers an opportunity to work in a collaborative setting, utilizing various collaboration tools and office software to facilitate effective communication and organization. Flexibility in work arrangements, including the possibility of remote work, is available based on departmental needs. Residency in Georgia is required, and the role involves a mix of routine administrative tasks and project-specific responsibilities, contributing to the overall efficiency and success of the department.

Responsibilities

• Provide administrative support for management, research environments, or specific programs
• Ensure office activities adhere to Emory policies and procedures
• Respond to incoming telephone calls and manage correspondence
• Maintain calendars, schedule meetings, and prioritize meeting requests
• Review incoming correspondence, identify items of interest, and prepare responses
• Complete forms, grant applications, and related documentation
• Prepare charts, graphs, reports, and presentations for departmental use
• Coordinate logistics for meetings, workshops, and special events
• Prepare materials and agendas for meetings and events
• Initiate, process, and maintain records, invoices, and expense reports
• Monitor budgets, assist with budget development, and track expenditures
• Coordinate travel arrangements and accommodations for staff and visitors
• Maintain and analyze databases and spreadsheets, generating reports as needed
• Establish and organize filing systems and document management protocols
• Oversee procurement and inventory of office supplies
• Supervise or support support staff and student workers as assigned
• Perform additional duties as required to support departmental operations

Qualifications

• Bachelor's degree or an equivalency of a high school diploma with at least five years of relevant administrative experience
• Proficiency in Microsoft Office Suite, including Outlook, PowerPoint, and Excel
• Experience with collaboration tools such as OneDrive, Zoom, Teams, or similar platforms
• Strong organizational and time-management skills
• Excellent written and verbal communication abilities
• Ability to handle multiple priorities and work independently or as part of a team
• Attention to detail and problem-solving skills
• Residency in the state of Georgia is mandatory

Benefits

• Competitive salary
• Flexible work arrangements including potential remote work
• Comprehensive health, dental, and vision insurance
• Retirement plans and employee savings options
• Paid time off and holiday leave
• Professional development and training opportunities
• Access to university facilities and resources
• Supportive work environment committed to diversity and inclusion