Administrative Assistant/Receptionist
About the role
Your work environment at EXP
In this role, you will be a part of the Coral Gables, office and have the opportunity to work on the dynamic teams. This position is in office 5 days a week.
Responsibilities
- Answer/direct telephone calls in a professional manner, greet guests and maintain the cleanliness of the front entrance
- Order, stock and maintain kitchen, copy room, and printer supplies
- Manage incoming/outgoing regular mail & courier shipments and receipts
- Cookout and arrange health and safety training for staff and maintain training certificates data base
- Aid Project managers in procurement of WSIB and insurance certificates for projects
- Aid other admins as required
- Open/close the office; set-up/shut down reception area
- Meeting room preparation, including room set-up and reset, catering, and clean-up prior to and following meetings
- Perform other administrative duties such as data entry, copying, emailing documents both internally and to clients, filing, document retrieval, scheduling and coordination of meeting rooms, information gathering, word processing, document binding, document scanning
Requirements
Duties will include receptionist, preparation of various written project materials including business communications, reports, and technical specifications. Knowledge of construction documents and shop drawing submittals is a plus.
Qualifications
- 7+ years of relevant administrative experience preferred
- Proficient in Microsoft Office Outlook, Word, and Excel
- Excellent written and verbal communications skills
- Ability to work well independently and with a variety of levels of individuals, both inside and outside the firm
- Possess an understanding of and working knowledge of the Design and Construction industry
- Must possess the skills to independently handle established and multiple priorities at once, while possessing good time. Management skills and the ability to balance short-term deadlines against long-term goals
- Attention to detail and problem-solving skills
Skills
Not specified
Benefits
Not specified
Pay
Not specified
Schedule
5 days a week
About Us
Our story
With a mission to understand, innovate, partner and deliver, EXP provides engineering, architecture, design and consulting services to the world’s built and natural environments. Our heritage dates back to 1906, when the earliest of EXP’s predecessor companies started its engineering infrastructure practice. Today, thousands of creative professionals across EXP work together to deliver extraordinary experiences year after year.
About The Team
We're committed to providing a challenging work environment that cultivates career growth, encourages creativity and rewards excellence. Find out more about life at EXP by visiting www.exp.com.
What You'll Get
Be our next Administrative Assistant/Receptionist!
What Your Experience Looks Like
7+ years of relevant administrative experience preferred. Proficient in Microsoft Office Outlook, Word, and Excel. Excellent written and verbal communications skills. Ability to work well independently and with a variety of levels of individuals, both inside and outside the firm. Possess an understanding of and working knowledge of the Design and Construction industry. Must possess the skills to independently handle established and multiple priorities at once, while possessing good time. Management skills and the ability to balance short-term deadlines against long-term goals. Attention to detail and problem-solving skills.
Equal Opportunity Employer
We're committed to providing a challenging work environment that cultivates career growth, encourages creativity and rewards excellence. Find out more about life at EXP by visiting www.exp.com. EXP is proud to be an Equal Opportunity Employer who fully and actively supports equal access for all people regardless of Race, Color, Sex, Religion, Gender, Age, National Origin, Veteran Status, Disability, Genetic Information or Testing, Family and Medical Leave, Sexual Orientation and Gender Identity or Expression.