Administrative Assistant - R0164856

About the role

GeoControl Systems, Inc., as a HUBZone company, is seeking an Administrative Assistant to support the EC Division logistics, space management, and personnel move coordination. This role is part of the JETSII Contract with NASA.

Responsibilities

• Serve as the EC Alternate Unit Move Coordinator
• Support self-moves and coordinate all aspects of office relocations
• Gather move requirements, document assets and furniture needs, collect room and infrastructure data, prepare areas for moves, monitor move activities, and ensure spaces are properly vacated and restored
• Submit required updates in IDMAX, coordinate with JSC Furniture and Logistics, and support continuous process improvements
• Coordinate service requests for moves, IT equipment, phones, and network drops; maintain EC network and layout files; and ensure accurate EC entries within the JSC Space Utilization Tool
• Help maintain and update the EC Move SharePoint site, manage and distribute moving supplies, and coordinate Work Authorization Documents for move-related facility changes
• Submit and coordinate name plates, schedule IT onboarding and offboarding requests, assist with ergonomic assessments, and act as a liaison between EC IT, Logistics, Division Management, EA13, and administrative personnel
• Support new furniture purchases and installation, assist EC points of contact with logistics tasks, and provide document scanning for project and archival needs

Requirements

• Requires a HS diploma or its equivalent and a minimum of 4 years of experience in the field or in a related area
• Familiarity with Microsoft Office tools (e.g. Word, Excel, and PowerPoint)
• Excellent oral and written communication skills
• Must reside in a HUBZone or be willing to reside in a HUBZone

Qualifications

• Strong organizational skills
• Attention to detail
• The ability to coordinate across multiple stakeholders
• Comfort performing limited on-site physical tasks in support of move preparation

Skills

• Microsoft Office Suite proficiency
• Effective communication skills
• Organizational and coordination abilities

Benefits

• GCS health and welfare benefits including flexible work schedules, remote work opportunities, educational reimbursement, retirement benefits (401K, Roth), health benefits, tax saving options, disability benefits, life and accident insurance, voluntary benefits, paid time off and paid holidays, parental and pregnancy leave