Administrative Assistant (2636)

Responsibilities

• Perform a wide range of administrative and office support activities for the department and supervisors to facilitate the efficient operation of the organization.
• Prepare and modify documents including correspondence, reports, drafts, memos and emails.
• Schedule and coordinate meetings, appointments and travel arrangements for supervisors.
• Prepare agendas for meetings and prepare schedules.
• Record, compile, transcribe and distribute minutes of meetings.
• Open, sort and distribute incoming correspondence.
• Maintain office supply inventories.
• Coordinate maintenance of office equipment.
• Coordinate and maintain records for staff.
• Ensures the office is neat and attractive.
• Other duties may be assigned at the direction of management.

Requirements

• Bilingual in English and Spanish is preferred.
• Multitasking – Advanced.
• Passion – Advanced.
• Teamwork – Advanced.
• Dedicated: Devoted to a task or purpose with loyalty or integrity.
• Ability to Make an Impact: Inspired to perform well by the ability to contribute to the success of a project or the organization.
• Education Preferred: Associates or better in Business Administration or related field.
• Experience Required: 1‑3 years of experience in an administrative setting.