Administrative Assistant 2-27804

Responsibilities

• Mets the administrative needs of department management and staff members.
• Coodinates department specific programs or meetings as assigned: planning, preparation of materials, implementation and evaluation.
• Aids management with budgetary issues.
• Composes business documents as assigned.
• Designs reports to support operations.
• Independently creates correspondence such as follow up to meetings, response to employees etc.
• Plans employee and departmental special events.
• Writes, edits and formats content of departmental communication.
• Provides instruction to departmental staff regarding computer applications.
• Assures appropriate resources are available for staff to be successful in their role.
• Maintains a calendar for staff availability and schedules.
• Provides support for select quality and operational committees including recording and distributing minutes.
• Appropriately follows-up on action between meetings.
• Distributes reports, agendas and other materials for programs.
• Maintains attendance records and prepares reports as necessary for the program.
• Investigates and resolves invoicing issues as it relates to vendors or fiscal activities and Accounting Units.
• Creates and maintains expense files for the Accounting Unit activities.
• Prioritizes incoming communication, requests for meeting and escalates appropriate items to management’s attention.
• Maintains a working knowledge of Rush standard computer applications.
• Coodinates manager and staff office space, such as telephone changes, movement of equipment, maintenance requests, etc. which support administrative operations.

Requirements

• High School Diploma.
• Three years of progressive experience in an administrative role, preferably in Healthcare.
• Advanced software skills in Microsoft Office, including Excel, Access, and PowerPoint, scheduling/calendar software.
• Excellent communication written and oral skills.
• Ability to analyze data.
• Ability to prioritize multiple initiatives.
• Ability to produce accurate documents and reports.
• Ability to work in complex administrative systems.
• Ability to interact effectively with internal and external customers.

Qualifications

• Baccalaureate Degree (preferred).

Physical Demands

• Ability to move throughout the Medical Center.
• Ability to lift or carry objects 35-40 pounds.

Benefits

Rush offers exceptional rewards and benefits learn more at our Rush benefits page (https://www.rush.edu/rush-careers/employee-benefits).