Administrative Assistant

About the role

The Talent & Organizational Effectiveness Coordinator at Garney provides essential operational, administrative, and project coordination support to the Talent & Organizational Effectiveness team. This role manages scheduling, communications, events, financial processes, and administrative workflows to ensure seamless team operations, enabling leaders to focus on strategic initiatives and driving organizational impact.

Responsibilities

• Manage calendars, scheduling, meeting logistics, and follow-up support for the Director of Talent & Organizational Effectiveness and team leaders
• Cook up priorities, deadlines, and communications to keep leaders organized and reduce administrative burden
• Prepare meeting agendas, capture action items, and support follow-through on key initiatives and commitments
• Provide day-to-day administrative support including document preparation, presentation formatting, resource management, and meeting coordination
• Maintain team resources, files, templates, and administrative processes to ensure organization, accessibility, and consistency
• Coordinate logistics and communications for training programs, workshops, offsites, team meetings, and other Talent & Organizational Effectiveness events
• Partner with internal stakeholders and external vendors to ensure events and programs are executed professionally and efficiently
• Manage invoices, expenses, credit card reconciliations, and related documentation while ensuring timely and accurate processing
• Draft, organize, and distribute team communications, resources, presentations, reports, and leadership updates
• Maintain the team's GarneyOne page, document libraries, and communication resources to support clear and consistent messaging
• Support projects by tracking timelines, deliverables, action items, and project documentation
• Cross-functional follow-up and communication to help drive accountability and maintain momentum across key initiatives

Requirements

• Bachelor's degree in Business, Human Resources, Communications, Education, or a related field preferred
• 1–3 years of administrative, coordinator, or related professional experience preferred
• Experience supporting multiple leaders, stakeholders, or cross-functional teams is a plus
• Strong organizational skills with the ability to prioritize and manage multiple tasks and deadlines
• Exceptional attention to detail, accuracy, and follow-through
• Proactive, resourceful, and solutions-oriented approach to work
• Strong written and verbal communication skills with the ability to interact effectively at all levels of the organization
• Proficiency with Microsoft Office applications, including Outlook, Excel, PowerPoint, Teams, and SharePoint
• Strong interpersonal, collaboration, and relationship-building skills
• Ability to handle sensitive and confidential information with discretion and professionalism

Qualifications

• Ability to thrive in a fast-paced environment while maintaining a high level of professionalism

Skills

• Microsoft Office Suite proficiency
• Outlook calendar management
• Excel data analysis
• PowerPoint presentation creation
• Team coordination and event planning
• Financial and administrative support
• Communication and collaboration
• Sensitive information handling

Benefits

• Free medical, prescription, dental, and vision plans ($0 premiums)
• Virtual doctor visits with no co-pay
• Shares of company stock at no cost starting your first day
• 401(k) plan with a 3.5% match
• Health Savings Account (HSA) with a lump sum and matching contributions
• Free life insurance and disability policy
• Free access to healthcare coordinators
• Counseling sessions with mental health professionals at no cost
• Free programs assisting with weight loss, maternity health, prescriptions for chronic conditions, and more
• 50% employee discount in the Garney apparel store

Pay

Compensation is commensurate with experience.

Schedule

Full-time position.