Administrative Assistant - Property management

This role serves as the first point of contact for visitors and clients, providing exceptional customer service and administrative support to ensure smooth daily operations.

Responsibilities

• Greet and welcome visitors, clients, and guests at the front desk
• Answer phone calls and direct inquiries to the appropriate personnel
• Manage the front desk operations including scheduling appointments and maintaining visitor logs
• Perform clerical duties such as filing, data entry, and document management
• Assist with accounting tasks, including invoicing and bookkeeping using Yardi software
• Handle incoming and outgoing mail and packages
• Maintain a clean and organized front desk area
• Support administrative staff with various projects and tasks as needed

Requirements

• Proven experience as an administrative assistant or in a related role
• Strong proficiency in accounting principles and practices
• Experience with Yardi property management software is a plus
• Excellent verbal and written communication skills
• Ability to multitask and work in a fast-paced environment
• Strong organizational and time management skills
• High school diploma or equivalent; additional qualifications in Office Administration or relevant fields are a plus

Candidates must be currently authorized to work in the United States without the need for sponsorship for a non-immigrant visa.