Administrative Assistant, Property Management

Responsibilities

• Aid tenants in a courteous, professional, and timely manner.
• Review, research, and code invoices for payment according to operating budget; submit to manager for approval in a timely manner.
• Collect updated tenant information as necessary and distribute appropriately.
• Assist Property Manager with preparation of annual operating budget.
• Assist Property Accountants with tenant accounting issues as directed by their supervisor.
• Aid Tenant Coordinator with property and tenant-specific requests, including adherence to life safety policies and protocols.
• Work independently and within a team on special, non-recurring, and ongoing projects.
• Perform general administrative duties and other duties as required.
• Prepare forms for specialty leasing deals, open, close, and possession notices.
• Assist in the preparation of vendor contracts, tenant bill backs, and zero-dollar re-classes.
• Update tenant and vendor contact sheets, utility spreadsheets, tenant opening schedules, and lockbox locations.
• Carefully coordinate the transfer of utility accounts to and from the Landlord’s name. Provide utility information to the Construction Dept as needed.

Qualifications

• High school degree or equivalent.
• 3-5 years office experience in an administrative support position.
• Real estate knowledge preferred.
• Skilled in verbal and written communication, customer service, time management, and decision-making.
• Works well and professionally with all levels of the organization and external contacts.
• Strong computer skills (MS Word, Excel, Outlook, Power Point) including ability to learn JDE, Avidxchange, Building Engines, Nexus, Salesforce & eBuilder.
• Ability to create, manipulate, and maintain databases.
• Organize and manage multiple projects.
• Strong attention to detail and personal initiative.
• Produce error-free work and adapt quickly to new work assignments and situations.
• Reliable, on-time attendance.

Pay

Very competitive pay commensurate with background and responsibilities plus a benefits and perks package that supports career engagement, growth, good health and connection with teammates and our communities.

Schedule

Brixmor offers a hybrid work schedule (first three days of the week in the office, the balance remote optional).

Benefits

Brixmor offers a comprehensive benefits and perks package that supports career engagement, growth, good health, and connection with teammates and our communities.

Equal Opportunity Employer

Brixmor is an Equal Opportunity Employer.

Privacy Policy

Brixmor's Privacy Policy