Administrative Assistant - Property Management

General Summary

The Administrative Assistant will provide support to the property management team, focusing on document and file management, accounting, and other duties.

Principle Duties & Responsibilities

• Issue a high volume of purchase orders, work orders, and process-related invoices, ensuring accuracy and completeness of the information.
• Maintain a thorough understanding of Nexus purchase orders and GL coding to facilitate the smooth processing of invoices.
• Address vendor and tenant questions and concerns in a timely and professional manner, and place service calls as needed, following up to ensure that issues are resolved satisfactorily.
• Affiliate with preparing bid documents, requesting bids, and preparing bid analysis, to support effective vendor management.
• Generate maintenance letters, bids, and form letters, utilizing templates and ensuring consistency and accuracy of information.
• Provide support for special projects as needed.

Qualifications

• Microsoft Office experience is required, with advanced proficiency in Excel and experience using Word and PowerPoint.
• Strong written and verbal communication skills, with the ability to communicate clearly and professionally with a diverse range of stakeholders.
• Highly organized and detail-oriented, with the ability to manage multiple priorities and deadlines effectively.
• Self-motivated and results-driven, with a proactive approach to problem-solving.
• Bluebeam experience preferred, with the ability to utilize this software to support document management and collaboration.