Administrative Assistant, Property
About the role
This position is 100% in-office. The role requires working in office during standard business hours. Remote work or telecommuting is not an option for this position.
Responsibilities
- Answer management phones and assist with Tenant needs
- Respond to inquiries by providing routine information and or taking and delivering messages
- Receive and distribute and review all purchase orders, track purchase orders in Workspace, alert personnel of any problems or unresolved purchase orders, run monthly reports
- Cook up and distribute refreshments for special events such as holiday events/parties, welcome lunches, book fairs, blood drives, food drives etc.
- Maintain inventory of office supplies and property staff directory
- Monitor outside vendors for compliance of contracts and certificate of insurance
- Absorb and administer service agreements
- Establish and maintain record keeping and filing systems; classify, sort and file correspondence for tenant files and other documents
- Organize and code invoices in Workspace
- Absorb and update the electrical analysis worksheet as utility invoices come in
- Issue Purchase Orders, track, and assign the purchase orders to invoices as they are processed for payment
- Apply tenant rents and open credits
- Compile and review Tenant Billings and other misc. charges
- Provide management team with aged delinquency reports and send late letters
Requirements
Must have a minimum high school education. Associates, B.A. or B.S. college degree preferred
Minimum of 2 years previous commercial property management experience
Experience with MRI, Workspace and Yardi software
Previous experience in real estate accounting and familiarity with monthly accounting cycle, including an understanding of A/P, A/R, commercial leases
Possess professional demeanor and excellent interpersonal skills
Have access to reliable transportation and maintain a valid driver's license
Computer literate and proficient on MS Word, Excel, PowerPoint
Excellent communication skills, both verbal and written
Ability to work independently
Qualifications
Desired Competency, Experience And Skills
Must have a minimum high school education. Associates, B.A. or B.S. college degree preferred
Minimum of 2 years previous commercial property management experience
Experience with MRI, Workspace and Yardi software
Previous experience in real estate accounting and familiarity with monthly accounting cycle, including an understanding of A/P, A/R, commercial leases
Possess professional demeanor and excellent interpersonal skills
Have access to reliable transportation and maintain a valid driver's license
Computer literate and proficient on MS Word, Excel, PowerPoint
Excellent communication skills, both verbal and written
Ability to work independently
Skills
Must have a minimum high school education. Associates, B.A. or B.S. college degree preferred
Minimum of 2 years previous commercial property management experience
Experience with MRI, Workspace and Yardi software
Previous experience in real estate accounting and familiarity with monthly accounting cycle, including an understanding of A/P, A/R, commercial leases
Possess professional demeanor and excellent interpersonal skills
Have access to reliable transportation and maintain a valid driver's license
Computer literate and proficient on MS Word, Excel, PowerPoint
Excellent communication skills, both verbal and written
Ability to work independently
Benefits
Equal Opportunity Employer
LPC is an equal opportunity employer that values diversity. We have a long-standing commitment to providing equal employment opportunity to all qualified applicants regardless of race, color, religion, national origin, sex, sexual orientation, gender identity, pregnancy, age, citizenship, marital status, disability, veteran status, political belief, or any other basis protected by applicable law.
Candidate Accommodations
LPC provides reasonable accommodations in job application procedures for individuals with disabilities. If you need assistance or an accommodation due to a disability, please contact Human Resources.
Pay
Pay Range $60,000 - $62,400 USD
Schedule
This position is 100% in-office. The role requires working in office during standard business hours.