Administrative Assistant, Property Management

Responsibilities

• Aid tenants in a courteous, professional, and timely manner.
• Review, research, and code invoices for payment according to operating budget; submit to manager for approval in a timely manner.
• Collect updated tenant information as necessary and distribute appropriately.
• Assist Property Manager with preparation of annual operating budget.
• Aid Property Accountants with tenant accounting issues as directed by their supervisor.
• Assist Tenant Coordinator with property and tenant-specific requests, including adherence to life safety policies and protocols.
• Work independently and within a team on special, non-recurring, and ongoing projects.
• Perform general administrative duties and other tasks as required.
• Prepare forms for specialty leasing deals, open, close, and possession notices.
• Assist in preparing vendor contracts, tenant bill backs, and zero-dollar re-classes.
• Update tenant and vendor contact sheets, utility spreadsheets, tenant opening schedules, and lockbox locations.
• Coordinate the transfer of utility accounts to and from the Landlord’s name. Provide utility information to the Construction Dept as needed.

Qualifications

• High school degree or equivalent.
• 3-5 years of office experience in an administrative support position.
• Real estate knowledge preferred.
• Skilled in verbal and written communication, customer service, time management, and decision-making.
• Team player and works well and professionally with all levels of the organization and external contacts.
• Strong computer skills (MS Word, Excel, Outlook, Power Point) including ability to learn JDE, Avidxchange, Building Engines, Nexus, Salesforce & eBuilder.
• Ability to create, manipulate, and maintain databases.
• Organize and manage multiple projects.
• Strong attention to detail and personal initiative.
• Produce error-free work and adapt quickly to new work assignments and situations.
• Reliable, on-time attendance.

Pay

Very competitive pay commensurate with background and responsibilities.

Schedule

Brixmor offers a hybrid work schedule (first three days of the week in the office, the balance remote optional).

Benefits

Includes a benefits and perks package that supports career engagement, growth, good health, and connection with teammates and our communities.

Equal Opportunity Employer

Brixmor is an Equal Opportunity Employer.

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