Administrative Assistant Part-Time

About the role

We're looking for someone who thrives on being the person who makes things run, from coordinating contracts to the coffee in the kitchen. This is a role built on trust, and it comes with real ownership. The Administrative Assistant ensures the smooth day-to-day operation of the office and helps create a welcoming, well-run workplace experience for employees and visitors. This role manages office supplies and logistics, serves as a primary point of contact for office vendors, supports company records and contract administration, provides administrative support to leadership, and supports events and workplace experience. This is an in-office role in Rochester, NY, Tuesday–Thursday, with occasional flexibility to support events or business needs.

Responsibilities

• Manage company records, including coordination with Iron Mountain, document scanning, and secure document destruction.
• Support long-term records projects, including ongoing scanning initiatives.
• Coordinate consultant and contractor agreements, including drafting support, routing for signatures, and maintaining documentation.
• Route, record, file, and track expiration dates for Non-Disclosure Agreements (NDAs).
• Monitor system access levels in coordination with NDA status