Administrative Assistant Part-Time

Responsibilities

• Plan, coordinate and execute exciting events for the office and company, working alongside office leader, including lunch and learns, companywide ERG events, office birthday/work anniversary events, office happy hours, office lunches, etc.
• Cultivate the office culture for internal and external clients
• Work alongside all admins throughout the company to create a consistent and exciting office experience
• Own the incoming and outgoing mail and package deliver process for the office
• Fill out letters of transmittal as needed
• Maintain the office kitchen, supply room and conference rooms, ensuring a high level of detail for a presentable office space
• Auxiliary in coordinating desk, office, and conference room reservations when needed
• Auxiliary in assisting with adding visitors to the building security list
• Auxiliary in coordinating with property management, including floor warden duties
• Auxiliary in assisting office leadership with expense reports
• Auxiliary in assisting with ordering insurance certificates as needed
• Auxiliary in helping with miscellaneous projects and tasks for the office and company as needed

Requirements

• Excellent organizational skills
• Proficient in Microsoft Office Suite
• Self-starter
• Strong communication skills
• 1-3 years applicable experience supporting an office with administrative duties. Strong preference for those with experience in the AEC industry

Work schedule

Monday-Thursday 20 hours per week 10:00am-3:30pm in San Francisco
Expected to travel and work out of the Oakland office on Wednesdays

Physical Demands

Must be able to regularly talk, hear and operate a computer, keyboard and mouse and occasionally lift, pull/push and carry up to 20 pounds with accommodations. Work Conditions: Exposure to constant or intermittent sounds at a low or moderate level consistent with an office setting. Exposure to high-stress, fast-paced, deadline-oriented environment. Travel to other BKF locations and client sites may be required.

Benefits

• The typical base salary range for this position is $24.00 - $30.00 an hour and will vary depending on skills, experience, education, and geographical location.
• This is an hourly position paid biweekly
• Generous vacation and sick time packages, pro-rated for part-time employees

Pay

The typical base salary range for this position is $24.00 - $30.00 an hour and will vary depending on skills, experience, education, and geographical location.

Schedule

Monday-Thursday 20 hours per week 10:00am-3:30pm in San Francisco
Expected to travel and work out of the Oakland office on Wednesdays