Administrative Assistant Part-time

Summary/Objective

Works under the supervision of one of the school administrators to provide administrative support to the assigned department head.

Essential Functions

• Schedules and organizes meetings, conferences, school/department activities and interviews.
• Establishes, maintains, develops and updates various filing systems for the administrator(s).
• Organizes and prioritizes information and calls.
• Periodically answers phones for the assigned school administrator, answering questions and responding to various inquiries.
• Works with outside staffing agencies to fill in teacher absences with the proper substitutes.
• Communicates attendance issues to the payroll/HR department.
• Works independently and as a team on special projects that are assigned.
• Types and designs various correspondence.
• Cooks and processes new student enrollment.
• Orders various supplies as needed.

Supervisory Responsibilities

This position has no supervisory responsibilities.

Competencies

• Thoroughness
• Flexibility
• Attention to detail
• Communication proficiency
• Technical capacity

Work Environment

This job operates in a professional environment. This role routinely uses standard office equipment such as computers, copiers, phones and fax machines.

Physical Demands

• This is largely a sedentary role; however, some filing is required.
• This would require the ability to lift files, open filing cabinets and bend or stand as necessary.