Administrative Assistant Part-Time

Works under the supervision of one of the school administrators to provide administrative support to the assigned department head.

Responsibilities

• Schedules and organizes meetings, conferences, school/department activities and interviews.
• Establishes, maintains, develops and updates various filing systems for the administrator(s).
• Periodically answers phones for the assigned school administrator, answering questions and responding to various inquiries.
• Works with outside staffing agencies to fill in teacher absences with the proper substitutes.
• Communicates attendance issues to the payroll/HR department.
• Works independently and as a team on special projects that are assigned.
• Responsible for coordinating and processing new student enrollment.
• Lunch service support and monitoring.
• Other duties as assigned.

Requirements

• Proficient with Google Suite, Microsoft Word, Excel, Facebook, Twitter, and Instagram.
• Excellent grammar and spelling.
• Flexibility, attention to detail, and communication proficiency.
• Associate’s degree preferred; high school diploma or equivalent required.
• 2+ years of administrative experience.

Work Environment

This job operates in a professional environment. This role routinely uses standard office equipment such as computers, copiers, phones, and fax machines.

Physical Demands

This is largely a sedentary role; however, some filing is required. This would require the ability to lift files, open filing cabinets, and bend or stand as necessary.