Administrative Assistant - Parish Receptionist

Full-time, hourly position based in Stuart, FL 34996. Reliable commute or relocation required.

About the role

The Parish Receptionist is the first point of contact with the church and will present a positive, welcoming, professional image to visitors to the church office. Responsible for the general organization and smooth operation of the front office.

Responsibilities

• Serve as the first point of contact, ensuring a welcoming and professional experience for visitors
• Manage a multi-line telephone system with excellent telephone etiquette
• Register new parishioners and follow up as needed
• Maintain the master calendar, entering all new events for the weekly schedule
• Assist with copy work and train others on office/clerical equipment
• Provide typing services, handle general correspondence, and offer clerical support
• Work collaboratively as part of a team and with volunteers
• Exercise discretion, confidentiality, and good judgment in all tasks

Requirements

• Bilingual (English and Spanish)
• Proficiency in MS Office Suite (Word, Excel, Outlook) and ability to learn new programs quickly
• Three years of office management experience
• Strong typing, secretarial, and organizational skills
• Ability to multitask in a busy environment
• Excellent interpersonal and communication skills

Physical Requirements

• Occasional light lifting and carrying (under 15 pounds)
• Occasional moderate lifting and carrying (15–44 pounds)
• Frequent use of hands and fingers (e.g., typing)
• Frequent extended periods of sitting
• Occasional standing, kneeling, and climbing
• Occasional minimal hearing (e.g., loud noises) and routine hearing (e.g., conversations)
• Occasional close collaboration with others

Benefits

• 401(k) with matching
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Schedule

• Monday–Friday, 9:00 am–5:00 pm
• 40 hours per week

About the Employer

St. Joseph parish is a welcoming Catholic community of faith that embraces its diversity and reaches out to all of God's children. We nourish our faith in our Lord Jesus Christ through the Sacraments, the Word, and the Eucharist. We strive to increase our stewardship by sharing our time, talents, and treasures.