Administrative Assistant - On Site (Full-Time with Benefits)

Job Description

Will you be our next Onsite Front Desk Administrator? Are you highly organized, and able to master multiple administrative projects and tasks at the same time? Do you have a strong attention to detail and a proactive drive to get work done on time? Have you worked in a front desk or receptionist position? Would you enjoy assisting in community activities, working with homeowners in their community, and providing exceptional customer service to solve their issues? If so, then we would like to get to know you!

About the Role

SPECTRUM Association Management is a HOA Management Company that has been in business for over 20 years. We are proud to be one of the most recognized companies in our industry by winning the Best Places to Work award 17 years in a row. We are energetic and passionate about our goals, and because of our continued growth, we are seeking a qualified candidate to help us achieve them.

Essential Duties and Responsibilities

- Welcome the Homeowner in the office - Receive Homeowner payments - Handle walk-in billing questions - Transfer calls to appropriate parties - Responding to homeowners via Live Chat and Emails - Working extensively with Outlook, and software for recording correspondence - Conflict de-escalation and resolution with difficult or upset customers - Following up on outstanding issues - Talk face-to-face to explain situations or billing issues and provide billing support

Job Requirements/Qualities

- Strong communication skills, both verbal and written - Ability to understand and carry out oral and written requests - Problem-solving skills and detail-oriented - Working knowledge of keyboard and software navigation - Ability to multitask and learn in a fast-paced environment - Customer service-minded with the ability to work as part of a team - Communicates professionally and accurately on the phone with homeowners - Contributes to a positive team environment - Demonstrates integrity, honesty, and knowledge that promotes the Spectrum AM Culture - Strong organization and follow-up - Maintains a calming demeanor during customer phone interaction and peak times - Anticipates the needs of our clients by continually evaluating the environment during interfacing - Delivers renowned customer service to all phone customers and drop-in homeowners by placing the customer first

SPECTRUM ASSOCIATION MANAGEMENT HIGHLIGHTED BENEFITS

- Recognized as Best Places to Work since 2007! - Fastest Growing Company - Fast Track 50 in 2020. - San Antonio-based homeowners’ association management company. - Privately owned with over 20 years in business and during those years, we have never had to lay anyone off. - Work / Life balance. - 5 weeks of PTO to allow for rest, travel, family, and your hobbies. - Forty paid hours per year for community service activities. - 11 Annual Paid Holidays. - Internal Learning and Development Management System. - The full suite of benefits includes Medical, Dental, Vision, STD/LTD, Life/AD&D and a 401k program. - Free medical clinic in-house (in the San Antonio office – virtual appointments for other offices).

Schedule

Monday - Friday 8 AM- 5 PM

Pay Rate

$15/hr

Address

901 South MoPac Expressway Barton Springs Building 1, Suite 300 Austin, TX 78746

Benefits

SPECTRUM ASSOCIATION MANAGEMENT HIGHLIGHTED BENEFITS