Administrative Assistant - Office & Marketing (Temporary)

Job Summary

The Administrative Assistant – Office & Marketing performs a range of administrative and office support activities to create and maintain a pleasant work environment, ensuring organizational effectiveness, communication, and safety.

Responsibilities

• Act as the initial point of contact for the office, for internal and external communications;
• Serve as the point person for duties including maintenance, incoming and outgoing mail/parcels, supplies, equipment, errands, and shopping;
• Maintain the office calendar by coordinating business meetings, appointments, and staff PTO;
• Communicate commitments, adjustments, and important dates as needed;
• Avoid the office layout and order supplies and equipment;
• Maintain the office condition and arrange necessary repairs;
• Cookordinate with building maintenance and/or liaise with facility management vendors, including cleaning, service providers, and security services;
• Manage contract and price negotiations with office vendors and service providers;
• Oversee the office General and Administrative budget, ensuring accurate and timely reporting;
• Address employees' queries regarding office issues (e.g., supplies, equipment, and travel arrangements);
• Assist in the preparation of marketing materials, presentations, and reports;
• Aid in the management and monitoring of social media accounts and online presence;
• Support the creation and distribution of marketing content, such as newsletters, brochures, and digital content;
• Coordinate with building maintenance and/or liaise with facility management vendors, including cleaning, service providers, and security services;
• Manage contract and price negotiations with office vendors and service providers;
• General Management of sensitive matters with a high level of confidentiality and discretion;
• Ensure compliance with any company policies and procedures;
• Help as needed with computer duties, maintain documents, calendar coordination, and communication between departments.

Skills And Abilities

• Exceptionally detail-oriented, organized, and focused on quality results;
• Excellent verbal and written communication skills;
• Strong problem-solving skills and exercise independent/sound judgment;
• Knowledge of office administrator responsibilities, procedures, and systems;
• Highly proficient in Microsoft applications, Adobe/Bluebeam applications;
• Experience with social media platforms, such as LinkedIn;
• Basic understanding of marketing principles and strategies;
• Experience with design platforms, such as Canva;
• Comfortable learning new software applications quickly and with little direct supervision;
• Possess a strong desire to keep IT-related skill set relevant and useful;
• Excellent time management skills, self-motivation, and ability to prioritize work;
• Hands-on experience with office machines (e.g., copiers, LAN, postage machines);
• Possess a strong desire to take initiative, anticipate needs, and multitask;
• Possess a strong desire to take initiative, anticipate needs, and multitask.

Physical Requirements

• Must be able to work in an indoor office environment and an active outdoor construction site environment;
• Must be able to ascend and descend ladders, stairs, and work in confined spaces and in proximity to loud equipment;
• Must be able to traverse irregular and steep terrain;
• Must be able to work in various weather conditions and be exposed to dirt or dust;
• Must be able to wear required personal protective equipment most of the day;
• Must be able to lift and carry 25lbs regularly and 50lbs occasionally;
• Must be able to work for long periods of time in front of a computer or while standing.

Qualifications

• High school diploma/GED required;
• 5+ years of experience in office administration duties preferred;
• Previous experience related to the construction industry preferred;
• Possess a valid driver's license required.

Benefits

Enjoy a comprehensive total rewards package beyond a competitive base salary to include merit increases, annual bonus potential, and an extensive benefits plan for you and your family that includes health, dental, and vision coverage, paid time off, paid holidays, a retirement 401k plan, life insurance, short-term disability, and other supplemental options.