Administrative Assistant - Nursing Education - AOMC - FT - Days

Job Summary

The Administrative Assistant provides comprehensive administrative and operational support to the Nursing Education Department across Centralus Health, an integrated health system. This role ensures the efficient coordination of educational programs, onboarding programs, nurse residency programs, and ongoing professional development initiatives for nursing division staff. The Administrative Assistant serves the leadership team of the Nursing Education department and acts as a key liaison between educators, clinical staff, leadership, and external partners, supporting the delivery of high-quality education that aligns with organizational goals, regulatory standards, and patient care excellence.

Job Functions

• Coordinate logistics for nursing education programs, including orientation, nurse residency, onboarding, continuing education, and competency training sessions.
• Maintain complex calendars for educators and department leadership; schedule meetings, classes, and events across multiple clinical sites within the health system.
• Maintain accurate education records, attendance logs, certifications, and compliance documentation in learning management systems (LMS) and databases.
• Prepare and distribute communications such as program materials, announcements, reports, meeting minutes, and departmental updates.
• Organize meetings, workshops, and education events, including preparing agendas, materials, audiovisual setup, and post-event follow-up.
• Generate routine and ad hoc reports related to education participation, compliance metrics, and program outcomes.
• Serve as a liaison between nursing staff, educators, human resources, and external partners to support onboarding and ongoing education initiatives.
• Aid in identifying workflow improvements and supporting department initiatives that enhance efficiency and effectiveness.

Required Education / Experience

• Associate's Degree
• 2-4 years of administrative experience, preferably in healthcare or education settings
• Experience working in a hospital or integrated health system strongly preferred
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)

Preferred Experience

• Experience in program management and managing health care programs

Physical Requirements

• Repetitive use of hands and fingers (e.g., Use of computer keyboard)
• May require lifting and carrying light loads (up to 40 lbs), including boxes, equipment, IV solutions
• Must be able to stoop and kneel (e.g., to pick up items from the floor, to remove and replace items on lower shelves, and to file documents in lower file drawers)
• Sitting, walking, or standing for long periods of time may be necessary

Job Requirements

• As a Centralus level position, at times minimal travel will be required between sites.