Administrative Assistant (MICA) Men's Shelter

Responsibilities

• Type correspondence as directed by the Director of shelters, Program Director, Supervisor - Social Services, and Administrative Assistant for Family and MICA Shelters.
• Affords assistance in placing orders, processing invoices, and updating payroll, etc., when needed.
• Affords assistance in filing/typing/faxing/photocopy when requested.
• Creates charts for incoming Residents by maintaining, and also archives de-activated Resident charts when needed.
• Ensures the smooth operation of the reception desk.
• Answers, transfers, and takes messages on all incoming telephone calls.
• Acts as Custodian for Kingsboro Mica metro cards.
• Maintains and updates the facility office equipment, places service calls when needed.
• Receives, sorts, and distributes all facility mail in accordance with policy and procedures.
• Maintains the bulletin boards.
• Maintains Staff and Resident identification cards.
• Enters Resident’s passes into the computer as instructed and approved by Supervisor - Social Services.
• Attends meetings and takes minutes when requested.
• Attends the weekly Case Conferences and takes minutes/progress notes; maintains a file for all Case Conferences notes.
• Maintains Resources file for Social Services Department.
• Prepares monthly statistical and other reports as required.
• Ensures the Token Economy program is up to date.

Qualifications

• A High School or a GED diploma and two years experience in the field.
• Speak fluently in the English language and proficient in the English grammar.
• Type 50 words per minute.
• Knowledge of proper telephone procedures and is computer literate.