Administrative Assistant (MICA) Men's Shelter

Responsibilities

• Interact with a diverse ethnic, cultural, and religious staff and residential population
• Carry out duties and responsibilities within the immediate proximity to 143 homeless MICA residents
• May involve interacting with persons troubled by addictions, mental illness, or physical illness/disabilities or any combination thereof
• Type correspondence as directed by the Director of shelters, Program Director, Supervisor - Social Services, and Administrative Assistant for Family and MICA Shelters
• Absorb orders, process invoices, and update payroll when needed
• Filing, typing, faxing, photocopying when requested
• Create charts for incoming Residents and archive de-activated Resident charts when needed
• Ensure the smooth operation of the reception desk
• Answer, transfer, and take messages on all incoming telephone calls
• Act as Custodian for Kingsboro Mica metro cards
• Maintain and update facility office equipment, place service calls when needed
• Receive, sort, and distribute all facility mail in accordance with policy and procedures
• Maintain and update bulletin boards
• Maintain Staff and Resident identification cards
• Enter Resident’s passes into the computer as instructed and approved by Supervisor - Social Services
• Attend meetings and take minutes when requested
• Attend the weekly Case Conferences and take minutes/progress notes; maintain a file for all Case Conferences notes
• Maintain Resources file for Social Services Department
• Prepare monthly statistical and other reports as required
• Ensure the Token Economy program is up to date

Requirements

• A High School or a GED diploma
• Two years experience in the field
• Fluent in the English language
• Proficient in English grammar
• Typing 50 words per minute