Administrative Assistant- Law Enforcement Academy

Position Summary

Southeast Missouri State University (SEMO) invites applications to serve as the full-time Administrative Assistant for the Law Enforcement Academy. The Academy operates under the Department of Criminal Justice, Social Work, and Sociology as a Missouri POST Commission authorized Training Center to provide initial training to new recruits, required annual training to officers, and specialized training to individual units and newly promoted officers.

Primary Responsibilities

• Provide comprehensive administrative support to the Law Enforcement Academy and act under the Department Chairperson and Academy Director in that role
• Coordinate administrative support for the Law Enforcement Academy within the overall operations of the Department of Criminal Justice, Social Work, and Sociology
• Serve as point of contact for Academy including meeting and greeting visitors, answering questions, providing information and resources and answering phones
• Schedule meetings, appointments, and academy events
• Handle confidential and sensitive materials in compliance with FERPA, Missouri POST, and university policies
• Maintain accurate Academy records in compliance with federal and state regulatory agency standards
• Prepare, format, and distribute reports, memos, training materials, and official documents
• Disseminate law enforcement academy enrollment information
• Coordinate correspondence with students and a variety of area law enforcement agencies
• Assist in the preparation of training schedules
• Compile and track data for reporting, audits, and accreditation reviews
• Assist Academy Director in managing the Academy budget including processing purchase requisitions and purchasing supplies

Required Qualifications

• High school diploma or GED
• Demonstrated complete administrative skills including excellent interpersonal, verbal and written communication skills
• Knowledge of Microsoft Office Word, Excel, Access and email programs
• Excellent organizational and time management skills
• Demonstrated ability to handle multiple tasks with frequent interruptions
• Evidence of the ability to work independently with minimal supervision and as part of a team
• Ability to interact effectively with students, faculty, staff, and the public
• Demonstrated ability to handle sensitive and confidential information
• Demonstrated experience and understanding of customer service

Department Information

The Department of Criminal Justice, Social Work, and Sociology houses numerous degree programs and the Southeast Law Enforcement Academy. Academic offerings include undergraduate degree programs (BS) in Criminal Justice and Social Work; undergraduate minors in Criminology & Criminal Justice, Social Work, and Sociology; an undergraduate certificate program in Law Enforcement; and a graduate degree (MS) in Criminal Justice. Several programs are available fully online, and the department strongly supports Prior Learning Credit (PLC) and experiential learning. The Social Work Program is CSWE Accredited, and the Law Enforcement Academy is a Missouri POST Commission Licensed Training Center.

More information regarding the Department of Criminal Justice, Social Work, and Sociology can be found at https://semo.edu/cjsws/.

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