Administrative Assistant - Lab Support

Mayo Clinic is top-ranked in more specialties than any other care provider according to U.S. News & World Report. As we work together to put the needs of the patient first, we are also dedicated to our employees, investing in competitive compensation and comprehensive benefit plans – to take care of you and your family, now and in the future. With continuing education and advancement opportunities, you can build a long, successful career with Mayo Clinic.

Benefits

• Medical: Multiple plan options
• Dental: Delta Dental or reimbursement account for flexible coverage
• Vision: Affordable plan with national network
• Pre-Tax Savings: HSA and FSAs for eligible expenses
• Retirement: Competitive retirement package to secure your future

Responsibilities

• Managing calendars: scheduling, coordination, and follow-up tasks for meetings, events, and professional travel
• Preparing documents and presentation materials
• Processing invoices and reimbursements
• Composing and/or transcribing correspondence/documents
• Supporting departmental projects/activities
• Creating and maintaining web sites, web pages, databases, spreadsheets, social media accounts
• Answering telephones and providing related follow-through
• Ensuring accuracy and completeness through attention to detail
• Maintaining confidentiality and professionalism

We require a two-year commitment for this role. This position is not eligible for visa sponsorship; Mayo Clinic does not participate in the F-1 STEM OPT extension program.

Qualifications

To be considered for this Administrative Assistant role, you must meet one of the following criteria:

• High school diploma or GED with a minimum of two years’ experience in an administrative support role
• One-year degree/diploma in an administrative, business, or medical-related program with a minimum of one-year experience in an administrative support role
• Associate degree in an administrative, business, or a medical-related program

Administrative support role experience must include performance of responsibilities such as meeting management and calendar coordination, creating/transcribing correspondence/documents, and utilization of business-related software to produce databases, spreadsheets, presentations, etc.

Additional Qualifications

• Prefer work-related experience within the last ten years
• Demonstrate proficient use of computer hardware and software, telecommunication, and other office equipment and ability to navigate multiple systems simultaneously
• Possess high-level skills in organization, communication, interpersonal skills, customer service, professionalism, written and oral communication
• The ability to prioritize, frequently and quickly shift tasks, and adapt to a rapidly changing environment
• Demonstrate effective and appropriate decision-making, judgment, and confidentiality as well as attention to detail and follow-through
• Experience with coordination of travel and expense management
• Proficient application of English grammar, punctuation, and sentence structure

All must be included for your application to be considered: CV/Resume, Cover letter, NACES detailed international equivalency for foreign degrees. Internal candidates must provide their past three performance appraisals. DLMP employees that have been in current lab/position for less than 2 years must attach early release approval from supervisor. Non-DLMP internal applicants that have been in their current department/position for less than 1 year must attach early release approval from supervisor. International transcript: MUST have a DETAILED equivalency evaluation. MUST show US equivalent degree. Evaluation MUST be completed from an organization listed as a member of the NACES.

Pay

$21.55 - $30.22/hour

Schedule

• Full Time
• 80 Hours/Pay Period
• Monday through Friday
• Onsite full time during training period
• This is a hybrid position and must be located within 100 miles of Rochester, MN with an expectation to work onsite a minimum of 1 day per week