Administrative Assistant Lab Services

Job Summary

Collect specimens from multiple locations (OR, SSU, ENDO, Ambulatory Center, Radiology, Nuclear Medicine, Breast Center and main Laboratory) multiple times throughout the day for processing. Assign accession numbers for each specimen, cytology and surgical, and prepare designated number of cassettes per protocol list designated by specimen type with assigned surgical number for gross inspection and dictation by Pathology Assistant. Research and print patient history from Expanse and/or call provider offices for histories, to accompany slides to the pathologist. Enter patient clinical history and providers into requisitions accurately. Weekly tissue dumps (excessive standing, bending, kneeling, and reaching) and putting signed out specimen containers into large biohazard container for pickup by environmental services. Ability to lift and carry 20 pounds (cases of paper, boxes of pathology liquids, miscellaneous supplies).

Responsibilities

• Prepare slides, tissue blocks, surgical reports, clinical histories, demographics, and imaging reports for requesting pathology cases to be sent to other Medical facilities for consultation or continuing healthcare treatment (>1000 per year) with accurate demographics and billing information.
• Maintain organizational performance goals.
• Prepare slides or paraffin blocks to be sent to referring laboratories for further testing (>1500 per year).
• Auxiliary duties include assisting with calling for service or maintenance for cryostat and cassette printer, evaluating and changing frozen section fluids daily/weekly, maintaining accurate and complete logs for all surgical and cytology reports, slides, and blocks sent out to other facilities or physicians, maintaining Quality Assurance program for surgical/cytologic cases sent for consultation or continuing healthcare, retrieving slides and consultation reports for comparison for hospital Quality Assurance, assisting Pathologist Assistant in staining slides on frozen section specimen, entering accurate billing codes into Expanse for all pathology specimen, sending weekly peripheral smears, outreach requisitions and demographics, and billing to Med Receivable, preparing tumor board slides and reports on weekly basis for Breast Tumor Board, General Tumor Board for Parkland and Portsmouth, and for Chest Tumor Conferences, entering Portsmouth, Frisbie, and Parkland results from outside testing into Expanse, faxing reports to providers, and sending paperwork to Medical Records, retrieving specimen from the Morgue and returning specimen to the Morgue after evaluation, removing specimen from Morgue after appropriate disposal time, purging slides weekly to maintain 10-year retention, ordering supplies and provider weekly supply inventory, delivering formalin/specimen containers to multiple locations throughout the hospital, ordering slides and blocks from external histology laboratory to ensure accurate tracking of specimen.

Qualifications

• Ability to lift and carry 20 pounds (cases of paper, boxes of pathology liquids, miscellaneous supplies).
• Experience: 1 to 3 years clerical experience.

Skills

• Excellent communication skills.
• Attention to detail.
• Strong organizational skills.
• Proficient in Microsoft Office Suite.

Benefits

Portsmouth Regional Hospital offers a comprehensive benefits package that includes:

• Comprehensive benefits for medical, prescription drug, dental, vision, behavioral health and telemedicine services.
• Wellbeing support, including free counseling and referral services.
• Time away from work programs for paid time off, paid family leave, long- and short-term disability coverage and leaves of absence.
• Savings and retirement resources, including a 401(k) Plan with a 100% match on 3% to 9% of pay (based on years of service), Employee Stock Purchase Plan, flexible spending accounts, preferred banking partnerships, retirement readiness tools, rollover support and financial wellbeing counseling.
• Education support through tuition assistance, student loan assistance, certification support, dependent scholarships and a partnership with Galen College of Nursing.

Pay

Competitive salary based on experience.

Schedule

Full-time position.