Administrative Assistant, Lab

Job Overview

Supports the SVP of Laboratory services, the AVP of Laboratory Quality and the AVP of Laboratory Data Analytics. Assist the service line in scheduling meetings, preparing presentations, typing documents, taking meeting minutes and other administrative tasks as deemed necessary. May offer remote support to the laboratory sites when necessary.

Qualifications

• High School diploma or equivalent
• Good communication skills (verbal and written)
• Computer proficient (word, excel and PowerPoint)
• Able to prioritize and perform multiple tasks in a fast-paced environment
• Proficient in the use of Word, Excel and PowerPoint
• Secretarial school graduate preferred

Scheduling Requirements

Shift- 8:00am-4:00pm
Monday-Friday
Full Time-Day

Essential Functions

• Provide administrative support for the laboratory service line
• Answers routine phone calls and directs questions appropriately
• Arranges appointments for committees and meetings both internal and external to the organization
• Takes minutes of meetings for laboratory system committees
• Affords remote support to the laboratory sites when necessary
• Affords administrative support for the laboratory service line
• Assists SVP and AVPs with powerpoint presentations
• Enters purchase requisitions in the system when required
• Performs payroll
• Affords assistance in ensuring service line compliance with mandatory training/education and regulatory compliance

Other Duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

Benefits and Perks

• Paid Time Off including Vacation, Holidays, and Sick Time
• Retirement Plans
• Medical and Prescription Drug Insurance
• Dental and Vision Insurance
• Disability and Life Insurance
• Paid Parental Leave
• Tuition Reimbursement
• Student Loan Planning Support
• Flexible Spending Accounts
• Wellness Programs
• Voluntary Benefits (e.g., Pet Insurance)
• Community and Volunteer Opportunities
• Discounts Through our Partners such as NJ Devils, NJ PAC, Verizon ….and more!