ADMINISTRATIVE ASSISTANT III - SES - 80080660 1

About the role

This position reports directly to the General Counsel, supervises support staff, and provides managerial, administrative, and secretarial support in a variety of duties and assignments.

Responsibilities

• Serving as Agency Clerk, Human Resources (HR) Liaison, and Budget Liaison;
• Participating in the development and administration of assigned budget for General Counsel’s Office;
• Reviewing monthly reports to ensure proper transactions occurred and ensure adequate operating budget for fiscal year;
• Training, supervising, and evaluating assigned support staff;
• Providing backup assistance to the General Counsel and Assistant General Counsels on administrative and clerical tasks, in the event that the assigned support staff are out of the office or unavailable;
• Maintaining office equipment and supply needs. Arranging for maintenance and repair of office equipment.

Requirements

• At least two (2) years of experience as an office manager, administrative assistant, or secretary.
• Knowledge of the principles and techniques of effective verbal and written communication.
• Ability to use standard business formats and styles for letters and business forms.
• Ability to use Microsoft applications (Word, PowerPoint, Outlook, Excel, etc.).
• Ability to operate general office equipment.
• Ability to handle confidential information.
• Ability to use correct spelling, punctuation, and grammar.
• Ability to establish and maintain effective working relationships with others.

Preferred Qualifications

• Knowledge of office management procedures and practices.
• Prior experience working with Ariba on Demand (AOD), WORKS, and STMS (Statewide Travel Management System).

Special Notes

• All prospective candidates will be subject to a sex offender check, criminal background checks (state, local, and national) and pre-employment drug screening for direct care position.
• DJJ participates in E-Verify (Employment Eligibility).
• Knowledge of office management procedures and practices.
• Prior experience working with Ariba on Demand (AOD), WORKS, and STMS (Statewide Travel Management System).