Administrative Assistant III - Perioperative - Full Time - Variable Hours

Core Job Responsibilities

• Cook up and update correspondence, memoranda, agendas, handouts, website updates, and reports, etc.
• Record, prepare, and distribute minutes
• Maintain calendar(s)
• Aid employees with onboarding, training, and answer operational questions within the scope of duties
• Aid with the processing of payroll, personnel actions, and other human resource-related forms. Ensure accurate data entry of staff-related data and regulatory requirements
• Perform data entry and generate reports
• Organize information into spreadsheet format from data collection. Generate reports in preparation for analysis and graphical display from spreadsheets and databases
• Arrange travel logistics and coordinate schedules. Complete travel advance and authorization forms
• Maintain travel records
• Schedule or arrange for conferences, meetings, interviews, appointments, retreats, events, or similar activities
• Review expense reports. Submit voucher forms with appropriate receipts and information for reimbursement
• Process and track documents such as invoices, payments, and requisitions. Follow up on payments. Reallocate purchases when necessary
• Answer phones and screen calls. Provide information independently and respond to complex questions
• Greet visitors; ascertain their needs and provide information
• Review, sort, distribute, and file a variety of material. Identify priority items and route accordingly
• Order and maintain office and other department supplies
• Answer e-mails and respond to routine correspondence
• May supervise assigned staff

Education/Experience Requirements

• High School Diploma or equivalent
• 5-7 years of related experience
• Proficient in Microsoft Office products and software

PREFERRED

• Specialized secretarial training

Licensure/Certification Requirements

Qualified applicants will receive consideration for employment without regard to their age, race, religion, national origin, ethnicity, age, gender (including pregnancy, childbirth, et al), sexual orientation, gender identity or expression, protected veteran status, or disability.

Successful candidates might be required to undergo a background verification with an external vendor.

Job Details

Req Id 98252
Department OPERATING ROOM
Shift Variable
Shift Hours Worked 8.50
FTE 1
Work Schedule HRLY NON-UNION
Employee Status A1 - Full-Time
Union Non-Union
Pay Range $22 - $33 per hour