Administrative Assistant III or IV - Procurement Division

About the role

The Administrative Assistant III/IV supports procurement professionals within the TxDOT Procurement Division. The role involves providing essential clerical and administrative support, ensuring efficient and effective operations within the division.

Responsibilities

• Prepares correspondence and applicable recurring or special one-time reports and reviews actions drafted by others.
• Enters information into databases and processes letters to customers.
• Conducts annual physical inventory; verifies inventory findings, reconciles and enters adjustments in computer system as needed.
• Edits correspondence/production work for proper format, spelling, grammar, punctuation, typographical errors, syntax, style, sentence structure, content and clarity.
• Maintains and updates office files/records/logs and suspense systems and a wide variety of automated systems in support of personnel, finance, budgeting, inventory, contracts, purchasing, travel and information.
• Prepares, assembles, reviews and verifies various documents and/or forms.
• Receives, sorts, opens, evaluates content and distributes mail.
• Runs queries and reports in a variety of applications/systems.
• Processes receipts/bills for payment.
• Performs other job responsibilities as assigned.

Qualifications

• Education: High School Grad or Equivalent in general education.
• Experience: Administrative Assistant III - 3 years of experience in administrative or clerical support, customer service, business operations, communications, informational, or related experience. Administrative Assistant IV - 4 years of experience in administrative or clerical support, customer service, business operations, communications, informational, or related experience.
• Licenses and Certifications: Valid driver’s license. This position requires driving a state vehicle.

Competencies

• Automated record-keeping methods
• Applicable computer systems and applications
• Maintaining effective working relationships with others
• Administrative practices and procedures to include writing, editing and report writing techniques, recording meeting notes, record keeping and records management
• Preparing correspondence/documents using correct spelling, grammar and punctuation; proofreading and reviewing documents for clarity and consistency
• Using computers and applicable programs, applications and systems
• Maintaining a safe work environment
• Communicate effectively

Physical Requirements and Working Conditions

• Sedentary work: Lift up to 10 lbs at a time and occasionally carry files
• Repetitive Motion-substantial movements of the wrists, hands, and/or fingers
• Close Visual Acuity-work includes data/figures; view a computer screen; extensive reading

Position Information

TxDOT’s Procurement Division is seeking an administrative assistant to join our team. In this role, you will provide essential clerical and administrative support to procurement professionals, helping ensure efficient and effective operations within the division.

Benefits and Perks

• Retirement Plans
• Alternative and/or Flexible Work Schedules
• Paid Leave and Holidays
• Health Premiums paid at 100% for Full-Time Employees
• On-the-Job Training
• Tuition Assistance Program
• Holistic Wellness Program with Leave Incentives
• Career Development and Advancement Opportunities
• Family-Friendly Policies and Programs

Additional Applicant Information

The Texas Department of Transportation is an Equal Opportunity Employer. If requested, reasonable accommodations will be made for persons with disabilities for any part of the employment process in accordance with the Americans with Disabilities Act of 1990.