Administrative Assistant III - Neonatal Services

About the role

Performs a wide variety of complex administrative activities for a Section Chief or VP, and/or others as assigned.

Responsibilities

• Schedules appointments and meeting locations; coordinates business events.
• Manages travel arrangements including air reservations, scheduling options, hotel and car rental.
• Develops travel itineraries in alignment with NCH standards.
• Responsible for completion of reimbursement requests.
• Provides excellent service to both internal and external customers by applying best practices and standard operating procedures.
• Anticipates problems and proposes solutions in advance.
• Coordinates special projects within assigned department.
• May provide assistance in training and orientation of colleagues.
• Creates moderately complex correspondence, spreadsheets and visual presentations for projects.

Requirements

Education: High School Diploma or Equivalent; business-related or professional development coursework preferred.

Experience: 3 years administrative experience preferred. Experience in a healthcare environment may be desired.

Physical Requirements: OCCASIONALLY: Climb stairs/ladder, Electricity, Lifting / Carrying: 0-10 lbs, Lifting / Carrying: 11-20 lbs, Machinery, Pushing / Pulling: 0-25 lbs; FREQUENTLY: Bend/twist, Color vision, Flexing/extending of neck, Interpreting Data, Reaching above shoulder, Repetitive hand/arm use, Squat/kneel, Standing, Walking; CONTINUOUSLY: Audible speech, Computer skills, Decision Making, Depth perception, Hand use: grasping, gripping, turning, Hearing acuity, Peripheral vision, Problem solving, Seeing – Far/near, Sitting.

Skills

• Must complete Ambassador Program within first 12 months of employment.

Schedule

Standard workweek is Monday through Friday with no weekend or holiday requirements. Flexible scheduling is available to support meeting attendance and business needs while ensuring a 40-hour workweek is fulfilled.