Administrative Assistant III - Facility Administration Support

This position provides comprehensive administrative, operational, and compliance support for ODMHSAS state-operated facilities. The role coordinates a variety of agency functions, including facility and vendor communication, transportation services, contract and invoice tracking, credentialing, travel and reimbursement, records management, policy and process standardization, meeting coordination, and compliance activities. The position serves as a key resource for facilities and internal stakeholders, helping ensure processes are consistent, documentation is accurate, requirements are met, and operational needs are addressed efficiently. The role also supports mock surveys, Daily Huddles, reporting, process improvement, and other agency initiatives and duties as needed.

Responsibilities

• Provide administrative, operational, and compliance support for state-operated facilities
• Coordinate facility and vendor communication
• Manage transportation services, contract and invoice tracking, and credentialing
• Handle travel and reimbursement processes
• Maintain records management and policy/process standardization
• Coordinate meetings and compliance activities
• Support mock surveys, Daily Huddles, reporting, and process improvement initiatives
• Serve as a key resource for facilities and internal stakeholders

Requirements

• Bachelor’s degree
• Two years of technical clerical, secretarial, or general office work, or an equivalent combination of education and experience
• Willingness and ability to fulfill job-related travel; valid driver’s license required

Benefits

• Generous state-paid benefit allowance to help cover insurance premiums
• Wide choice of health insurance plans with no pre-existing condition exclusions or limitations
• Flexible spending accounts for health care expenses or dependent care
• Employee assistance programs and health and fitness programs
• 11 paid holidays
• 15 days of vacation and 15 days of sick leave the first year
• Retirement Savings Plan with a generous match
• Longevity Bonus for years of service
• Training opportunities for CEU requirements

Pay

Annual salary: $43,750.00

Schedule

Full-time, Monday–Friday, 8:00 AM–5:00 PM

The Oklahoma Department of Mental Health and Substance Abuse Services (ODMHSAS) is the state’s safety net mental health and substance use treatment services system. The department's core mission is to provide prevention and treatment services for Oklahomans who are indigent and without a means to pay. ODMHSAS operates multiple state-run facilities across Oklahoma targeting different populations.