Administrative Assistant III

About the role

The Administrative Program Coordinator is responsible for bookkeeping functions as well as financial review and oversight of departmental expenses and revenue recognition. Under the supervision of the Director of Operations, prepares financial reports, processes invoices and purchase orders, records deposits, serves as Concur delegate for all financial-related activities, performs general administrative tasks including travel management, and works closely with Director of Operations to monitor annual departmental budgets.

This position will also provide administrative support to the leadership and staff for Campus Health, performing a variety of duties including but not limited to maintaining schedules, organizing travel arrangements, and coordination and set-up of scheduled events. Responsible for maintenance of the office, including supply ordering, maintenance requests, and vendor relations.

Responsibilities

• Perform bookkeeping functions and financial review of departmental expenses and revenue recognition.
• Prepare financial reports, process invoices, and purchase orders.
• Record deposits and serve as Concur delegate for financial-related activities.
• Monitor annual departmental budgets in collaboration with the Director of Operations.
• Provide administrative support, including maintaining schedules and organizing travel arrangements.
• Coordinate and set up scheduled events.
• Manage office maintenance, including supply ordering, maintenance requests, and vendor relations.

Qualifications

• Minimum Qualification: Bachelor’s Degree and 1 year of work experience in purchasing/accounts payable. OR High School Diploma or equivalent and 5 years of work experience in purchasing/accounts payable.
• Preferred Qualification: Bachelor’s Degree.
• Administrative or office experience in a healthcare setting.
• Experience in travel arrangement scheduling and expense report submission.
• Experience with payroll timekeeping management or payroll systems.
• Experience with budget management and purchasing.