Administrative Assistant III

About the role

Performs routine to difficult administrative and technical work functions that require interpretation, judgment and determining appropriate processes to be used. Handles a variety of routine administrative or technical departmental assignments that include payroll time entry, purchasing, new hires and retirees. Arranges meetings and conferences; makes appointments for the manager/director and members of various City commissions. Assembles required documents and information for Council and other meetings as required. Develops microcomputer applications for data collection and report generation using spreadsheet and database management software packages.

Responsibilities

• Handles a variety of routine administrative or technical departmental assignments that include payroll time entry, purchasing, new hires, voice transcription review, and basic data entry
• Develops proficient habits for data collection and report generation using spreadsheet and database management software packages
• Reviews purchase, obligation and payroll reports for accuracy
• Reviews existing and recommends improved policies, practices and procedures
• Affords assistance with budget preparation and monitors budget expenditures
• Collections and compiles information and prepares basic statistical reports
• Gives information to the public or directs requests to appropriate department
• Arranges meetings and conferences; makes appointments if needed for the direct report supervisor
• Assembles required documents and information for direct report supervisor
• Composes and types letters and memoranda in conformance with City policies independently from brief instructions
• Establishes and maintains filing systems and office procedures; keeps confidential files
• Interacts with public over the phone on a daily basis and provides answers to basic fact-finding questions relating to incident reports

Qualifications

• High school diploma or general education degree (GED)
• Associate degree preferred but not required
• Three to five years related experience and/or training in a business, administrative support or related field

Skills

• Proficiency in spreadsheet and database management software packages
• Ability to research and provide relevant information
• Strong organizational and attention to detail skills
• Excellent communication and interpersonal skills

Benefits

The City of Roanoke offers a comprehensive benefits package including:

• Paid leave
• Extended Illness Leave
• Mental Health & Well-Being Leave
• Health Insurance options
• Voluntary Shared Leave Bank

Pay

Salary range: $30,000 - $40,000 annually

Schedule

Full-time schedule