Administrative Assistant II (Remote)

About the Company

The Arizona Supreme Court is the highest judicial authority within the state of Arizona, dedicated to upholding justice, fairness, and integrity within the judicial system. As an essential branch of state government, the Court oversees the administration of justice across Arizona, ensuring that laws are applied consistently and fairly. The Court's Administrative Office of the Courts supports its mission by providing administrative and operational services that enable the judiciary to function efficiently. Committed to fostering an inclusive and diverse workplace, the Arizona Supreme Court offers various employment opportunities that contribute to the effective delivery of justice and public service.

About the Role

The Arizona Supreme Court is seeking a dedicated Administrative Assistant to support the Foster Care Review Board Program (FCRB). This position plays a vital role in managing administrative functions related to case reviews, ensuring smooth communication between parties, and maintaining accurate records. The successful candidate will serve as the primary point of contact for inquiries regarding foster care cases, process incoming mail (both paper and electronic), and assist in registering children and opening cases for review. Additionally, the role involves preparing and distributing recommendation reports to the Court and interested parties, supporting program specialists in facilitating reviews, and maintaining confidentiality and organization of case files. This is a full-time, non-exempt position that offers an opportunity to contribute meaningfully to a program that impacts the lives of children and families involved in foster care.

Qualifications

• High school diploma or GED required
• Minimum of three years of administrative experience
• Excellent verbal and written communication skills
• Strong organizational and detail-oriented skills
• Ability to maintain accurate administrative files and confidentiality
• Proficiency in handling phone and reception duties, including screening and routing calls
• Ability to process encrypted mail and verify passwords as needed
• Responsive to last-minute staff requests and adaptable to changing priorities
• Authorized to work in the United States on a full-time basis

Responsibilities

• Serve as the primary contact for incoming calls from interested parties regarding foster care cases
• Process paper and electronic mail, including encrypted correspondence requiring password verification
• Register children and open cases for review within the system
• Create and maintain electronic files, uploading relevant documentation accurately
• Distribute recommendation reports to the Court and other interested parties in a timely manner
• Assist program specialists to facilitate foster care review sessions effectively
• Ensure confidentiality and proper handling of sensitive case information
• Maintain organized administrative files and documentation
• Respond promptly to staff requests and support the overall efficiency of the program

Benefits

• Comprehensive health and dental insurance coverage
• Accrued vacation and sick leave benefits
• Ten paid holidays annually
• Life insurance and long-term disability insurance options
• Optional benefits including short-term disability, deferred compensation plans, and supplemental life insurance
• Flexible remote work arrangements, enhancing work/life balance and job satisfaction (management discretion applies)
• Participation in the Arizona State Retirement System (ASRS), with enrollment eligibility after 27 weeks of employment