Administrative Assistant - Remote

About The Company

Axios is a reputable media organization dedicated to delivering trustworthy, award-winning news content with an audience-first approach. Our mission is to inform and empower our readers by providing clear, concise, and reliable journalism across various platforms. We pride ourselves on innovation, integrity, and a commitment to high-quality storytelling that shapes informed communities. As a forward-thinking company, Axios emphasizes the integration of emerging technologies and fosters a dynamic, inclusive work environment that values diversity, creativity, and continuous learning.

About The Role

We are seeking a proactive and organized Administrative Assistant to support the Executive Assistant in the Founders Office, primarily assisting Axios co-founders Jim VandeHei and Mike Allen. This role involves managing a wide range of personal, family, and logistical needs, ensuring smooth daily operations and seamless coordination of travel, expenses, appointments, and vendor relationships. The ideal candidate will thrive in a fast-paced environment, demonstrating discretion, attention to detail, and a strong sense of ownership. This position offers a unique opportunity for someone early in their administrative career to gain insight into high-level executive support and develop skills applicable to broader administrative or operational roles. The successful candidate will be integral in maintaining the efficiency of the Founders Office by handling high-trust tasks, leveraging AI tools to optimize workflows, and supporting the broader team in facilitating the founders’ professional and personal lives. The role requires responsiveness, adaptability, and excellent communication skills to manage overlapping priorities and occasional time-sensitive requests outside normal working hours. Working closely with the Chief of Staff and key stakeholders, this position provides a comprehensive view of executive operations within a dynamic media organization.

Qualifications

• 1-3 years of experience in administrative support, executive assistance, family office, or high-touch operations
• Strong organizational and logistical management skills
• Experience handling personal and family-related logistics with discretion and maturity
• Excellent attention to detail, especially in managing schedules, travel plans, and expenses
• Proficient in Google Suite and quick to learn new tools and AI applications
• Effective written and verbal communication skills
• Ability to prioritize tasks and follow through independently
• Customer-service mindset with a proactive approach
• Sound judgment, discretion, and integrity in handling confidential information
• Interest in using AI tools to enhance productivity and workflows
• Event planning, hospitality, or complex travel coordination experience is a plus
• Desire to grow into broader executive support responsibilities

Responsibilities

• Provide comprehensive administrative support to the Founders Office, including managing personal and family logistics
• Coordinate travel arrangements, itineraries, and expense tracking for the founders
• Assist with vendor coordination, appointments, and reservations
• Handle errands, gifting, event planning, and hospitality needs
• Support the Executive Assistant in managing recurring tasks and follow-up actions
• Maintain confidentiality and exercise sound judgment when dealing with sensitive information
• Leverage AI tools to streamline workflows and improve administrative efficiency
• Collaborate closely with the Chief of Staff and other stakeholders to ensure seamless operations
• Respond promptly to time-sensitive requests, including outside standard business hours when necessary
• Assist with broader administrative projects as needed to support the Founders Office

Benefits

• 401(k) plan with employer matching
• Comprehensive health insurance options, including PPO and high-deductible plans
• Employer Health Savings Account (HSA) contributions
• Dental and vision coverage
• Paid 12-week leave for primary caregivers
• Generous vacation policy and observed holidays
• One mental health day per quarter
• Annual learning and development stipend
• Monthly work-from-home stipend
• Access to tele-mental health services through Headspace
• Membership to OneMedical, including tele-health services
• Personal health advocacy resources via HealthAdvocate
• Inclusive fertility, hormonal health, and family-forming benefits through Carrot Fertility
• Access to the Axios Family Fund for financial support during emergencies
• Flexible work arrangements for parents and caretakers
• Participation in virtual, company-sponsored social events
• A positive, inclusive, and diverse work environment